IT Inventory Management software is essential for organizations because it automates and streamlines many of the tasks involved in managing IT assets.
With so many options available, choosing the right one isn’t always easy. To help, we combined market research based on public data with our experience supporting hundreds of organizations in implementing InvGate Asset Management, our IT Asset Management solution.
In this article, we’ll present eight alternatives for IT Inventory Management, including our own software. Let’s get started.
Methodology
Before diving into the analysis, it’s important to note that InvGate develops and sells IT Service Management (ITSM) and IT Asset Management (ITAM) software. This means we are active participants in this market segment.
While we may compete directly with some of the vendors mentioned in this article, our goal is to provide accurate, up-to-date, and transparent information to help readers make informed decisions.
Our comparison is based on publicly available information from vendors’ official websites, documentation, and verified user reviews on trusted platforms such as Gartner Peer Insights, G2, and Capterra. Whenever possible, we include details about product capabilities and pricing structures.
Information in this article is current as of October 2025, and will be reviewed and updated periodically to reflect product or market changes.
Top 8 IT Inventory Management software options
We’re confident there’s a tool that fits your budget and meets the needs of your team and organization. Here are the eight tools we selected to help you start your research on the right foot:
- InvGate Asset Management.
- SolarWinds® Service Desk.
- ManageEngine® AssetExplorer.
- Lansweeper®.
- Snipe-IT®.
- ServiceNow® IT Asset Management.
- SysAid®.
- Asset Panda®.
*Data accurate as of October 2025. Sources: official vendor documentation and pricing pages.
#1. InvGate Asset Management
InvGate Asset Management: 5-Minute Demo
#2. SolarWinds Service Desk
According to its own datasheet, SolarWinds Service Desk is a cloud-based, AI-powered IT Service Management (ITSM) platform designed to enhance both agent and employee productivity through intelligence and automation capabilities.
While it’s primarily an ITSM solution, it earns a place on this list for its built-in ITAM module. According to Gartner Peer Insights, the platform enables teams to “track, resolve, and report on IT-related issues.”
SolarWinds Service Desk features
We selected five of the most relevant SolarWinds Service Desk features for IT Inventory Management based on information published on its official website.
- IT Asset Management - Centralize your IT asset inventory to monitor hardware, software, and configurations in one place.
- IT asset discovery - Automatically detect and update devices and technology assets across your organization.
- Hardware Inventory Management - View and manage hardware details such as location, configuration, and usage.
- IT Asset Lifecycle Management - Track assets from acquisition to retirement with real-time lifecycle visibility.
- Software License Management - Maintain control over software licenses and contracts to ensure compliance and cost efficiency.
SolarWinds Service Desk reviews
Consulted in October, 2025, these are SolarWinds Service Desk's rating reviews:
- Gartner Peer Insights: 4.4 out of 5 stars.
- G2: 4.3 out of 5 stars.
- Capterra: 4.6 out of 5 stars.
SolarWinds Service Desk reviews
Consulted in October 2025, the SolarWinds Service Desk pricing page stated that the platform is offered as a SaaS solution starting at $39 per month, per technician, and includes unlimited users.
It also provides a fully functional 30-day free trial, and custom quotes are available through the company’s sales team.
#3. ManageEngine Asset Explorer
According to its product page, ManageEngine Asset Explorer is a web-based IT Asset Management software that allows users to monitor and manage assets from the planning phase to the disposal phase.
In addition, according to its factsheet, it can be deployed on-premises or as SaaS.
ManageEngine Asset Explorer features
ManageEngine lists the following as key features of Asset Explorer in its factsheet (linked above):
- Automated asset discovery with multiple discovery modes.
- Visual asset life cycle builders that can be designed on a drag-and-drop canvas.
- No-code automations to execute actions such as assigning assets.
- A single source of truth for configuration items with a built-in CMDB.
- Instant report generation with illustrative charts and interactive dashboards.
ManageEngine Asset Explorer reviews
Consulted in October, 2025, these are ManageEngine Asset Explorer’s rating reviews:
- Gartner Peer Insights: 4.0 out of 5 stars (only 4 reviews).
- G2: 4.3 out of 5 stars.
- Capterra: 4.6 out of 5 stars.
ManageEngine Asset Explorer pricing
According to ManageEngine’s product page, AssetExplorer is available in three versions:
- Free: Provides full functionality at no cost but is limited to 25 nodes.
- Trial: A fully functional version available for 30 days, with a limit of 250 nodes.
- Professional: A paid version with full functionality and node management based on the acquired license.
However, the pricing page explains that the cost depends on the number of assets to be managed, and it varies depending on whether AssetExplorer is deployed on-premises or as a cloud (SaaS) solution.
For example, as of October 2025:
- The cloud version starts at $115 per month (or $1,245 per year) for 250 IT assets, and goes up to $1,545 per month (or $16,695 per year) for 10,000 IT assets.
- The on-premises version, billed annually, starts at $955 per year for 250 IT assets, and reaches $11,995 per year for 10,000 IT assets.
#4. Lansweeper
According to its official website, Lansweeper is an IT Asset Management platform that helps organizations better understand, manage, and protect their IT and network assets.
As Capterra explains, Lansweeper automatically and continuously discovers IT assets across your infrastructure to build an always accurate and up-to-date inventory.
In Lansweeper Community, it is stated that the platform is available both on-premises and as a cloud-based solution (Lansweeper Sites), giving organizations flexibility to deploy it according to their infrastructure needs.
Lansweeper features
According to its official product page, Lansweeper provides IT Asset Management capabilities designed to give organizations complete control and visibility over their technology environment. The platform combines continuous discovery, lifecycle tracking, and analytics to help IT teams optimize performance, ensure compliance, and reduce unnecessary costs.
Key features include:
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Continuous asset discovery – Automatically detects and updates data on IT, OT, IoT, and cloud assets to maintain an accurate and real-time inventory.
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End-to-end Lifecycle Management – Tracks assets from procurement to retirement to improve usage, budgeting, and replacement planning.
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Software asset optimization – Monitors installations and license utilization to avoid compliance issues and prevent overspending.
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Analytics and reporting – Turns asset information into actionable insights with dashboards and reports that support informed decision-making.
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Integration ecosystem – Offers native integrations with tools such as ServiceNow, Atlassian, HaloITSM, and Axonius, plus APIs and workflow automation options.
Lansweeper reviews
Consulted in October, 2025, these are Lansweeper’s rating reviews:
- Gartner Peer Insights: 4.3 out of 5 stars.
- G2: 4.4 out of 5 stars.
- Capterra: 4.5 out of 5 stars.
Lansweeper pricing
Finding free inventory software for IT equipment can be challenging, but not impossible. Lansweeper provides a free version with limited features and paid options with advanced capabilities.
According to Lansweeper’s pricing page, within the paid options, it offers three pricing plans — Starter, Pro, and Enterprise — starting at $239 per month (billed annually). The most basic plan includes “everything you need to start managing your technology estate.”
The free version remains available indefinitely with limited features and up to 100 assets, while the 14-day premium trial temporarily unlocks all advanced capabilities before automatically reverting to the free plan once it ends.
#5. Snipe-IT
According to its official documentation, Snipe-IT is a free and open-source IT Asset Management solution designed to help IT teams track hardware, software licenses, accessories, and ownership details — from who has which laptop to when it was purchased.
The platform is web-based, meaning it runs on a server and is accessed through a browser, rather than as a traditional desktop application. It can be installed on Linux, macOS, or Windows environments, offering flexibility for different IT setups.
Snipe-IT features
According to its official documentation, Snipe-IT includes a wide range of functionalities to support IT Asset Management. Within the Asset Management section, the following features stand out for their relevance to IT Inventory Management:
- Centralized asset visibility – Easily view which assets are assigned, to whom, and their physical location, including their deployment status (deployed, pending, repair, or archived).
- Quick asset auditing – Perform simple, fast audits to verify inventory accuracy and maintain control over asset records.
- Barcode and QR code integration – Compatible with most handheld barcode scanners and QR code reader apps for quick asset identification and tracking.
- Custom fields for asset attributes – Add personalized fields to capture details specific to your organization’s hardware and software assets.
- Full asset history tracking – Maintain a complete record of each asset’s lifecycle, including checkouts, check-ins, and maintenance.
Snipe-IT reviews
As of October 2025, Snipe-IT holds the following ratings across major software review platforms:
- Gartner Peer Insights: No information available.
- G2: No information available.
- Capterra: 4.4 out of 5, based on 22 verified user reviews.
Snipe-IT pricing
Snipe-IT offers both a free self-hosted version and several cloud-hosted plans. The self-hosted version is completely free and includes unlimited users and assets, but requires users to install and maintain the software on their own server.
For those who prefer a hosted option, Snipe-IT provides managed cloud plans with additional convenience and support:
- Basic Hosting – $399.99/year ($39.99/month).
- Small Business Hosting – $999.99/year ($99.99/month).
- Dedicated Hosting – $2,499.99/year ($249.99/month).
Paid plans include extra features such as automatic backups, updates, SSL certificates, and enhanced technical support.
(Source: Snipe-IT official pricing page, accessed October 2025)
#6. ServiceNow IT Asset Management
According to its official datasheet, ServiceNow IT Asset Management is a solution designed to help organizations reduce IT asset cost and risk by consolidating data, automating workflows, and optimizing technology investments.
Built on the ServiceNow AI Platform, it provides asset managers with full visibility into their hardware, software, and SaaS portfolios to eliminate silos, reduce redundancies, and simplify compliance.
ServiceNow IT Asset Management features
According to its official product page, ServiceNow IT Asset Management provides a comprehensive set of applications and capabilities designed to control costs, minimize risks, and automate asset processes across the organization.
Within the platform, the following modules stand out for their contribution to IT Inventory Management:
- Hardware Asset Management – Reduce costs and minimize risks for hardware and consumable assets while improving tracking accuracy.
- Software Asset Management – Modernize software tracking to reduce spend, mitigate compliance risks, and gain actionable insights across IT.
- Asset onboarding and offboarding – Streamline the full onboarding and offboarding process with digital workflows to manage assets efficiently.
- Asset Management executive dashboard – Oversee software, hardware, and cloud technology at an executive level through centralized visibility.
- Enterprise Asset Management – Control CapEx and OpEx, minimize risk, and automate the full asset lifecycle for all technology assets.
ServiceNow IT Asset Management reviews
As of October 2025, verified ratings across major software review platforms show:
- Gartner Peer Insights: No information available.
- G2: 4.4 out of 5 stars.
- Capterra: No information available.
ServiceNow IT Asset Management pricing
ServiceNow does not publicly list pricing for its IT Asset Management solution. According to the official ITAM product page, organizations interested in the platform must request a custom quote to obtain detailed pricing tailored to their size, deployment model, and feature requirements.
The company also offers the possibility to book a personalized demo with its experts to better understand how the platform’s Asset Management capabilities align with each organization’s operational and governance goals.
#7. SysAid
SysAid is another alternative for IT Inventory Management. According to its official website, it offers two tiered solutions: Help Desk (Standard) and ITSM (Pro). Both include built-in Asset Management functionalities, including capabilities for Inventory Management.
This module provides native tools to monitor, track, and manage IT assets directly from the same environment used for service desk operations, ensuring accurate visibility and seamless integration between asset data and IT support activities.
SysAid Asset Management features
Based on information from SysAid’s official datasheet and plans comparison page, the following features stand out for their relevance to IT Inventory Management:
- Inventory Management – Maintain an accurate, up-to-date inventory of all hardware and software assets across the organization.
- Asset monitoring – Track performance metrics and detect changes in asset health to ensure continuous operation.
- Network discovery – Automatically scan the network to identify connected devices and populate the inventory database.
- CMDB (Configuration Management Database) – Centralize asset data and relationships to improve visibility and decision-making.
- Advanced discovery powered by Lansweeper – Enhance SysAid’s discovery capabilities with deeper insights into connected devices (requires a Lansweeper license).
SysAid Asset Management reviews
Consulted in October 2025, these are SysAid ITSM’s rating reviews:
- Gartner Peer Insights: 4.4 out of 5 stars.
- G2: 4.5 out of 5 stars.
- Capterra: 4.5 out of 5 stars.
SysAid Asset Management pricing
According to its official plans page, SysAid offers three subscription tiers: Help Desk (Standard), ITSM (Pro), and Enterprise.
The company does not publicly disclose pricing for any of its plans. Organizations interested in SysAid must request a custom quote to receive detailed pricing information tailored to their size, needs, and deployment requirements.
#8. Asset Panda
According to information gathered from its official chatbot and support team, Asset Panda is a cloud-based asset tracking platform built to help organizations monitor, manage, and maintain assets throughout their lifecycle.
As noted by Capterra, the solution is particularly suited for small and medium-sized businesses looking for flexible Asset Management without user-based licensing limits.
Asset Panda features
According to its official website, Asset Panda offers a set of tools designed to simplify IT Inventory Management and improve asset visibility across organizations.
- Barcode and QR code tracking – Scan barcodes and QR codes from any mobile device to instantly view or update asset details.
- Full lifecycle history – Access a complete history of each asset, including assignments, maintenance, and usage, for better visibility and forecasting.
- Automations – Configure conditional workflows and notifications to manage asset check-outs, maintenance, or other repetitive tasks automatically.
- Reporting and analytics – Generate detailed asset reports in CSV, XLS, or PDF formats to monitor inventory status, usage trends, and compliance.
- Custom fields and attachments – Add unique data points, photos, manuals, or warranty information to enrich each asset record and ensure data accuracy.
Asset Panda ratings and reviews
As of October 2025, leading software review platforms report the following ratings:
- Gartner Peer Insights: 4.3 out of 5 stars.
- G2: 3.9 out of 5 stars.
- Capterra: 4.6 out of 5 stars.
Asset Panda pricing
As of October 2025, Asset Panda’s official pricing page lists the following:
- Free trial: 14 days of full-feature access for unlimited users and assets.
- Starter Plan – $50 per user per month (billed annually): Up to 1,000 assets, including core features and 24/7 support.
- Business+ Plan – $60 per user per month (billed annually): Supports up to 5,000 assets and adds integrations, custom permissions, and API access.
- Enterprise Plan – Custom pricing: Unlimited users and assets with advanced workflows and dedicated support.
- Collaborator Seats – $10 per user per month (billed annually): View-only access for dashboards, reports, and records.
What is IT Inventory Management software?
IT Inventory Management software, also referred to as IT inventory tracking software or even IT equipment inventory software, is a tool that allows organizations to track, organize, manage, and maintain their IT assets across the entire lifecycle.
By centralizing this information, it ensures IT teams always know what assets they have, where they are, and how they’re being used.
Unlike spreadsheets, which are error-prone and difficult to scale, IT Inventory Management software automates key tasks, streamlines processes, and ultimately helps organizations save both time and money.
What to track in an IT equipment inventory software
An effective IT equipment inventory software should capture more than just a list of devices. To truly support IT operations, it needs to provide a complete view of hardware, software, and other critical elements that keep your infrastructure running.
From end-user devices and servers to licenses, cloud services, and even warranties or user permissions, knowing what to track is key to improving visibility, reducing costs, and maintaining compliance. In the following sections, we’ll break down the essentials for hardware, software, and additional assets you shouldn’t overlook.
What assets to track in a hardware inventory?
Here’s what should be on your list:
- End-user devices – Laptops, desktops, tablets, and mobile phones, especially with remote work becoming the norm.
- Servers and data center hardware – Physical servers, storage systems, and backup solutions that are critical to operations.
- Networking equipment – Routers, switches, access points, and firewalls to maintain a secure, stable infrastructure.
- Peripherals and accessories – Monitors, printers, scanners, and docking stations—often overlooked but essential.
- Cloud and virtual assets – Virtual machines, cloud storage, and hybrid infrastructure components that don’t physically exist but still require tracking.
- Consumables – Cables, keyboards, spare parts, and other small items that seem insignificant—until they’re missing when you need them.
What assets to track in a software inventory?
Here’s what should be on your radar:
- Operating systems – Windows, macOS, Linux, and other system software that keeps your devices running.
- Business applications – Productivity tools, CRM, ERP, and industry-specific applications.
- Security software – Antivirus, endpoint protection, and access control tools that safeguard data.
- Development tools – IDEs, testing software, and coding frameworks used by engineering teams.
- License tracking and compliance – Who’s using what, when renewals are due, and how many seats are actually needed.
- Cloud services and SaaS – Subscriptions that scale easily but also run up costs if not monitored.
Recommended reading
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4 Types of IT Assets Your IT Inventory Should Include
What else to track with IT inventory software?
Here are additional assets worth managing:
- Warranties and contracts – Avoid unnecessary repair costs by tracking coverage and expiration dates.
- Network configurations – IP addresses, VPN settings, firewall rules, and other critical infrastructure data.
- Cloud resources – Virtual machines, SaaS subscriptions, IaaS platforms, and API usage to control costs and ensure proper provisioning.
- Industry-specific equipment – Medical devices, industrial machinery, or specialized research tools that require strict compliance tracking.
- User assignments and access permissions – Knowing who has access to what is crucial for security and accountability.
The key to an effective IT inventory isn’t tracking everything — it’s tracking the right things for the right reasons.
Inventory software for IT equipment: 8 must-have features
Now that you know what it takes to manage your entire inventory properly and how to choose the right ITAM software, here is a list of features your Inventory Management system should have:
- Asset tracking - It allows you to trace all your assets and their location. Real-time tracking capabilities allow for precise overview of inventory levels.
- IT asset monitoring - With the asset tracking feature plus an alert system, you can know in real-time what is happening with any of your assets.
- Analytics & reports - You must be able to quickly generate reports and analytics about your IT inventory to optimize usage.
- Software Asset Management - This feature helps you manage all the software licenses and ensure their compliance with the applicable rules.
- Monitoring alerts and health rules - Health rules allow you to define when and how alerts should be triggered for you to be on top of your assets. This includes customizable health tags to match your company's compliance.
- Software metering - It allows you to track the software usage in your organization, helping you optimize costs.
- Software normalization - To standardize software and make creating reports and analyzing your inventory easier.
- Inventory mapping and relationships – Some solutions also work as IT inventory mapping software, allowing teams to visualize dependencies between assets, applications, and users.
- Integrations - Inventory Management software offers various integrations with popular service desks and other management systems, allowing you to create a single source of truth for all your IT assets. Some of the most used are help desk and remote desktop integrations.
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Selection criteria for inventory systems
Apart from the key features listed above, when selecting an Inventory Management system, you have to consider certain criteria to ensure the tool meets your particular needs effectively.
First, assess the scalability of the tool to ensure it can grow accordingly with your future business plans and processes. In this sense, you should also look for reliable customer support to assist with any issues that may arise during the process.
Ensure the tool offers strong security measures to protect sensitive data and your compliance or regulatory requirements. Plus, when analyzing its integration options, it's important you analyze your current stack of tools to guarantee they align.
Finally, evaluate the cost of the tool, including any possible future hidden fees, to ensure it fits within your budget, while at the same time providing the necessary features and benefits.
Free IT Inventory Management software: Is it worth it?
While free Inventory Management software can be beneficial for small organizations by providing basic tools for inventory tracking and improving business processes, it often lacks the key features needed for comprehensive Inventory Management.
A paid management software, on the other hand, offers advanced functionalities, better support, and more robust integration options, which are crucial for scaling operations and enhancing overall efficiency.
Ultimately, the cost of a paid solution can be justified by the improvements in productivity and the potential for reducing operational errors, but it's important to balance costs with the necessary functions to ensure the best fit for your business's specific needs.
Disclaimer: All product names, logos, and brands are property of their respective owners. All company, product, and service names used on this site are for identification purposes only. Use of these names, trademarks, and brands does not imply endorsement. Comparisons are based on publicly available information as of October, 2025, and are provided for informational purposes only.
