The Top 5 IT Asset Tracking Software For 2025

Finding an IT asset tracking software that aligns with your team’s goals and your organization’s needs can be a challenging task. There are many options on the market, each with different features, benefits, and capabilities. So, how do you navigate through the alternatives? What should you consider? And most importantly, how do you choose the right one?

We know it’s not an easy decision. To make the process smoother and help you get started on the right foot, we’ve put together a curated list of solutions. It’s based on our experience in IT Asset Management (ITAM) and thorough market research.

Since the choice depends on multiple factors—budget, team size, and organizational objectives—we’ve included a variety of options. This way, you can explore and select the one that best fits your needs. Ready? Let’s dive in!

InvGate Asset Management

ITAM software

4.4 Gartner

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How to choose software for IT asset tracking?

First things first. We need to clarify what IT asset tracking is and what IT asset tracking software is supposed to accomplish. In a nutshell, IT asset tracking is the process of monitoring and managing all the technology assets a company owns—from computers and servers to software licenses and mobile devices. It helps businesses keep track of where their assets are, who’s using them, and their status (like warranties, updates, or maintenance needs).

There are many ways to track assets, and each organization has its own tools and strategies. In fact, many companies still rely on a manual, non-digital approach—meaning old-fashioned spreadsheets. Using Excel for Asset Management, as you might know, is not the best idea in the world. In fact, it comes with many issues: human errors, outdated information, lack of real-time tracking, version control chaos, and limited automation. 

So, what’s the best alternative? An IT asset tracking system. When choosing one, it's essential to look for ease of use, integration capabilities, automation and AI features, reporting tools, and scalability. The right system should adapt to your organization's needs, seamlessly connect with other IT Management tools, and grow alongside your business. 

Top 5 IT asset tracking software solutions for 2025

Like we said, this is a short but well-thought-out list. We aimed to cover all the essential features an IT asset tracking software should have while ensuring a diverse selection in terms of capabilities and pricing. Here’s our curated list of alternatives: 

1. InvGate Asset Management. 
2. Snipe-IT. 
3. Asset Tiger. 
4. ManageEngine Asset Explorer.
5. Asset Panda. 

#1: InvGate Asset Management

InvGate Asset Management: 5-minutes Demo

InvGate Asset Management is a comprehensive IT Asset Management solution that can definitely help you track and manage your IT assets with ease. With its no-code/low-code approach and intuitive interface, it’s both powerful and easy to use—no steep learning curve required. 

The platform offers flexible deployment options, whether on-premise or in the cloud, ensuring a seamless setup that adapts to your organization's needs. The best part? It grows with your organization, making it scalable as your needs evolve. 

InvGate Asset Management benefits

InvGate Asset Management offers numerous benefits. We've already highlighted our no-code/low-code approach, intuitive interface, and multiple deployment options. But there's more—we recently renewed our SOC 2 Type II Certification, reinforcing our commitment to data security and compliance. This ensures that your assets remain protected, adhering to the industry’s highest standards for data protection and regulatory compliance.

Plus, it integrates with a wide range of tools, including InvGate Service Management, our IT Service Management (ITSM) solution, for a fully connected IT ecosystem.

Recommended reading

The InvGate Asset Management Integration Cheat Sheet

InvGate Asset Management features for asset tracking

To properly track IT assets (whether it’s hardware, software, cloud services, consumables or specialized equipment), you first need to build a complete IT inventory—and with InvGate Asset Management, that’s easier than ever. In fact, you can set it up in less than 24 hours using the platform’s multiple options. 

You can add assets manually (one by one or via a CSV/XLS file), leverage the Network Discovery feature, import from cloud services, or—best of all—install our Agent, which automatically collects data from your devices for seamless tracking. And that’s not all the Agent can do. These are the things you can get done with it: 

1. Create and keep your IT inventory up to date. This includes the automatic normalization of your IT asset data to prevent duplicate information. Data normalization is key to create a useful inventory. 
2. Track your IT assets. Keep tabs on where your assets are, who’s using them, and their overall status—including performance, Warranty Management, and Compliance Management. You can automate data collection with our Agent, which continuously updates asset records, ensuring accuracy without manual effort. 
3. Create dashboards and reports to understand the overall status of your IT inventory, discover patterns, and act upon accurate data. 
4. Set alerts and notifications so you don’t miss any changes in your assets. 

InvGate Asset Management also supports QR code tracking, making asset identification and management even more efficient. By assigning unique QR codes to each asset, you can quickly scan them using a mobile device to access real-time information, update records, or perform audits. This reduces manual data entry errors, speeds up inventory checks, and improves overall asset visibility—especially useful for organizations managing a large number of IT assets across multiple locations.

Recommended reading

Agent vs. Agentless ITAM: Their Differences – And Why You Need Both

InvGate Asset Management reviews and comments 

InvGate Asset Management is trusted by organizations worldwide, earning a 4.4 out of 5 rating on Gartner Peer Insights. But you don’t have to take our word for it—see what our customers have to say:

"InvGate allowed us to unify the management of all our IT assets, optimizing our daily operations and giving us accurate, real-time visibility. It has been a paradigm shift that helped us make more agile and strategic decisions."

Ayelen Rodríguez
Mirgor’s Head of Support and Microinformatics

InvGate Asset Management pricing

InvGate Asset Management offers a transparent and scalable pricing model to fit businesses of all sizes. The platform provides three pricing tiers:

• Starter – $0.21 per node/month (billed annually at $1,250), designed for up to 500 nodes, including comprehensive IT inventory, network discovery, and IT security rules.
• Pro (most popular) – $0.38 per node/month (billed annually), covering 501 to 10,000 nodes, with additional features like software metering, remote desktop integrations, and Configuration Management Database (CMDB) for centralized visibility.
• Enterprise – Custom pricing tailored to your organization’s needs, supporting custom nodes, on-premise hosting, SSO integration, and advanced security configurations.

All plans are billed annually, ensuring long-term cost efficiency. Plus, you can start with a 30-day free trial—no credit card required—to experience InvGate Asset Management before committing. 

#2: Snipe-IT 

Snipe-IT is an open-source ITAM solution designed to simplify asset tracking for organizations of all sizes. With its user-friendly interface and extensive customization options, it offers a powerful yet accessible way to manage your IT inventory.

Snipe-IT supports both cloud-hosted and self-hosted deployments, making it adaptable to different business needs. Whether you're a small business or a large enterprise, the platform's scalability ensures you can manage your assets effectively without outgrowing the system. Plus, being open-source, it provides full transparency and control over your Asset Management processes.

Snipe-IT features for asset tracking

Snipe-IT helps organizations maintain a structured IT inventory by offering multiple methods to add and manage assets. Assets can be imported manually, in bulk via CSV, or through API integrations. The platform allows tracking of asset assignments, location history, and status updates, ensuring accurate records of IT equipment.

To streamline asset tracking, Snipe-IT includes barcode and QR code scanning for quick identification, automated alerts for warranty expirations, and audit capabilities for inventory validation. Custom fields can be added to capture asset-specific details, and a full history of check-ins, check-outs, and maintenance activities is maintained for better lifecycle management.

Snipe-IT pricing

One of Snipe-IT’s standout advantages is its flexible pricing model, offering both free and paid options:

• Free (self-hosted) – Fully open-source, allowing you to install and manage Snipe-IT on your own servers at no cost.
• Snipe-IT Cloud – $39.99/month – Hosted by Snipe-IT, including automatic updates, backups, and email support for small teams.
• Enterprise Cloud – Custom pricing – Tailored for larger organizations needing advanced security, priority support, and dedicated infrastructure.

The self-hosted version ensures complete control over your data, while the cloud-hosted plans provide a hassle-free experience with managed hosting. Regardless of your choice, Snipe-IT delivers a cost-effective and scalable solution for IT asset tracking.

#3: AssetTiger

AssetTiger is a comprehensive, cloud-based Asset Management solution designed to help organizations efficiently track and manage their assets. It offers a user-friendly interface and a suite of features tailored to meet diverse Asset Management needs.

AssetTiger features for asset tracking

AssetTiger provides a robust set of tools to streamline asset tracking:

• Alerts: Set reminders and alarms for assets requiring regular maintenance, upcoming contract expirations, and more, helping you proactively address issues before they impact operations.
• User Management: Add an unlimited number of users with varying access levels, from limited viewers to full administrators, ensuring the system is tailored to your organization's structure.
• Reserve & check out: Reserve assets in advance, manage check-outs to individuals or locations, and maintain a clear record of asset assignments and availability.
• Mobile app: Utilize the AssetTiger mobile app to scan barcodes, review and update asset histories, check assets in and out, and perform maintenance tasks on-the-go.

AssetTiger reviews and comments

AssetTiger has received a 4.6 out of 5 rating on Capterra, earning praise for its ease of use and customizable features. Here’s what a satisfied user had to say:

"This has helped me manage our assets across our various campuses and departments effectively. The ease of use and numerous functions and personalized options helped me customize the product which works well for our company."
Stuart B.
Group Operations Manager

AssetTiger pricing

AssetTiger might be one of the few free IT asset tracking software. From that point on, AssetTiger offers flexible pricing subscription plans to accommodate organizations of various sizes:

• Up to 250 assets: Free.
• Up to 500 assets: $120 per year or purchase asset tags worth $180 annually.
• Up to 2,500 assets: $230 per year or purchase asset tags worth $345 annually.
• Up to 10,000 assets: $400 per year or purchase asset tags worth $600 annually.
• Up to 50,000 assets: $800 per year or purchase asset tags worth $1,200 annually.
• Up to 250,000 assets: $1,600 per year or purchase asset tags worth $2,400 annually.

#4: ManageEngine Asset Explorer

ManageEngine Asset Explorer is a web-based ITAM solution that enables organizations to monitor and manage hardware and software assets throughout their lifecycle. It offers automatic discovery capabilities—both agent-based and agentless—to maintain an up-to-date inventory of IT assets within a corporate network. Additionally, it provides tools for managing software licenses, alerting on unauthorized installations, and ensuring compliance with regulations.

Features and benefits of ManageEngine Asset Explorer

AssetExplorer allows organizations to detect, identify, and monitor IT assets from a centralized web console. It simplifies the management of purchase orders, contracts, and warranties while providing insights into costs and maintenance schedules.

Key functionalities include:

• Software License Management – Ensures compliance by tracking software licenses and generating alerts for unauthorized applications.
• CMDB – Helps organizations map asset relationships within their IT infrastructure.
• Detailed auditing & reporting – Offers visibility into asset health, enabling better decision-making and resource optimization.

ManageEngine AssetExplorer pricing

ManageEngine AssetExplorer is available in three versions:

• Free Edition – Full functionality but limited to 25 nodes.
• Trial Version – Fully functional for 30 days, with a 250-node limit.
• Professional Edition – Paid version with full functionality and scalable node management, depending on the acquired license.

For specific pricing details on the Professional Edition, organizations need to consult the ManageEngine website.

ManageEngine AssetExplorer reviews and comments

ManageEngine AssetExplorer has received a 4.3 out of 5 rating on Gartner Peer Insights, highlighting its automation capabilities and comprehensive asset lifecycle management. Here’s what a user had to say:

"Navigating the Lifecycle of Software and Hardware Assets with Automation. This product helped us in automation of our hardware & software asset and maintaining contract/AMC/Services tracking. It has the capability to run a network scan to find out the assets over the network which saves a lot of time and resources."

IT professional  

#5: Asset Panda

Asset Panda is a cloud-based ITAM solution that enables organizations to track a wide range of assets, from PCs and furniture to tools and equipment. It's suitable for both small businesses and larger enterprises, offering flexibility in Asset Management. However, the customization process can be complex and time-consuming, which may pose challenges for organizations with limited resources or technical expertise.

Features of Asset Panda for asset tracking

Asset Panda offers several key features to enhance Asset Management. Its check-in/check-out system allows organizations to efficiently track asset assignments, ensuring accountability and accurate records. Customization options enable users to tailor the platform with customizable fields, workflows, and reports for a more personalized experience. Additionally, asset location tracking helps monitor assets in real-time, preventing loss and optimizing utilization across departments.

The platform also supports integrations with over 18 systems, including ticketing platforms and active directories. This ensures seamless data synchronization and streamlines workflows, making Asset Panda a versatile solution for IT teams and organizations managing a wide range of assets.

Benefits of Asset Panda

The platform provides real-time visibility into the status and lifecycle of assets, including depreciated value, repair history, warranties, and assignments. It also allows for the automation of reports and purchase forecasting to improve planning and reduce downtime.

Being 100% cloud-based, Asset Panda ensures accessibility from anywhere and offers robust security features, including SOC 2 Type II certification and TLS 1.2 encryption, to safeguard information.

Asset Panda pricing

Asset Panda employs a flexible pricing model based on the number of assets tracked, rather than the number of users. This approach includes unlimited users and emphasizes providing real-time information about assets. Specific pricing details are not publicly disclosed; interested organizations are encouraged to request a quote tailored to their needs.

Asset Panda Reviews and comments

Asset Panda has received a 4.3 out of 5 rating on Gartner Peer Insights. Users appreciate its customization capabilities and mobile accessibility. One reviewer noted: 

"Overall experience with Asset Panda was ok/positive. It helped a previous employer streamline their Asset Management processes at the time, making it a lot easier to track resources and especially equipment in different locations."

Reviewer Function: IT Services

While Asset Panda offers robust features and flexibility, organizations should consider the potential complexity of customization and assess whether it aligns with their resources and expertise.

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5 benefits of implementing an IT asset tracking system

There are many benefits of implementing an IT asset tracking system in your organization. We summarized the most important ones in the following subtitles: 

#1: Improved asset visibility

An IT asset tracking system provides real-time insights into the location, status, and usage of all IT assets. Whether it's hardware, software, or cloud resources, having a centralized view helps IT teams make informed decisions and reduce the chances of misplaced or underutilized assets. This visibility is crucial for maintaining operational efficiency, especially in large or distributed organizations.

#2: Cost savings

By preventing duplicate purchases and optimizing asset utilization, tracking IT assets can significantly reduce costs. Organizations can monitor asset performance and lifecycle to determine when upgrades or replacements are actually needed, avoiding unnecessary expenses. Additionally, tracking helps with budgeting and forecasting by providing accurate data on asset depreciation and maintenance costs.

Recommended reading

IT Asset Lifecycle Management: The 9 Stages to Manage Your IT Assets

#3: Enhanced compliance

Keeping track of software licenses, warranties, and regulatory requirements is essential to avoid fines and legal issues. An asset tracking system automates compliance by ensuring licenses are up to date, preventing unauthorized software installations, and alerting IT teams before warranties expire. This reduces risks and ensures smooth IT operations without unexpected disruptions.

#4: Increased efficiency

Manually managing IT assets can be time-consuming and prone to errors. An automated asset tracking system streamlines Inventory Management, data collection, and reporting, allowing IT teams to focus on more strategic tasks. With built-in reporting and analytics, teams can quickly generate insights into asset usage patterns and performance, improving overall IT efficiency.

#5: Better security

IT assets contain sensitive data, making security a top priority. A tracking system helps prevent theft, loss, or unauthorized access by maintaining accurate records of who is using each asset and where it is located. Role-based access controls and automated alerts further enhance security by ensuring only authorized personnel can modify asset details.

In conclusion

Choosing the right IT asset tracking software is a crucial step toward improving asset visibility, optimizing costs, and ensuring compliance. With so many options available, it's important to evaluate each tool based on your organization's specific needs—whether it's automation, integrations, scalability, or ease of use.

The solutions we've covered offer a mix of feature-rich platforms, open-source flexibility, and cost-effective options, giving you a solid starting point in your selection process. Regardless of the tool you choose, implementing an IT asset tracking system will help your organization streamline operations, enhance security, and make data-driven decisions.

Now it's your turn—explore the options in more detail. Don't forget you can try InvGate Asset Management free for 30 days.