TOPdesk vs. ManageEngine

Brenda Gratas July 20, 2022
- 18 min read

Are you searching for a detailed comparison between two leading IT Service Management (ITSM) solutions, TOPdesk vs. ManageEngine? Selecting the right platform is a critical decision for organizations aiming to streamline their IT services and elevate customer experiences.

In this blog post, we’ll conduct a comprehensive comparison of TOPdesk and ManageEngine, shedding light on their respective strengths, weaknesses, and standout features.

As we delve into this ITSM tools comparison, you'll gain valuable insights to help you make an informed decision about the ideal ITSM solution for your organization's success. And if you find that neither of these platforms fully aligns with your requirements, fret not! We'll introduce you to InvGate Service Desk, an alternative service desk software that might just be the perfect fit for your organization.

Let's embark on this journey together to find the perfect match for your IT Service Management needs.

Table of contents


  • TOPdesk delivers a holistic ITSM platform known for its user-friendly interface and collaboration tools. While users appreciate its self-service capabilities, enhancements in reporting are desired.
  • Under the Zoho umbrella, ManageEngine offers a broad spectrum of IT solutions with competitive pricing. However, users have flagged security issues, limited integrations beyond Zoho, and a perceived lag in AI/ML innovations.
  • InvGate Service Desk, on the other hand, stands as a leading ITSM solution with robust ticketing and user-centric features. Its no-code/low-code approach, coupled with powerful self-service capabilities, underscores its commitment to efficient ITSM solutions.
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Most looked-at features by buyers

When evaluating IT Service Management solutions, potential buyers focus on specific features that align with their organization's needs. Understanding these desired features is crucial for making well-informed decisions. 

Let's explore the key factors that potential buyers commonly consider when comparing ITSM tools.

  1. Customization and flexibility - Buyers seek software solutions with customization options, allowing them to tailor the platform to their business needs. This flexibility ensures the software aligns with their unique workflows and processes, enhancing user satisfaction and overall effectiveness.

  2. Seamless integration capabilities - Integration with other systems and applications is a critical requirement for buyers, ensuring smooth data flow and process automation. The ability to integrate existing tools and platforms is highly valued for improved efficiency and a unified user experience.

  3. ITIL compliance - Adhering to ITIL best practices is a priority for many organizations. Buyers may prioritize solutions that support ITIL processes, such as Incident Management, Problem Management, Change Management, and Asset Management.

  4. User experience and interface - Buyers value ease of use and interface design. They prefer a user-friendly platform with an intuitive interface that promotes user adoption and productivity. Mobile accessibility is also important for organizations with remote or mobile workforces.

  5. Scalability - Organizations with changing needs prioritize solutions that can adapt to their growth and accommodate customization. The solution should allow the creation of custom fields, workflows, and extensions/plugins, enabling them to tailor the software to their unique business requirements.

  6. Ticket Management solution - Buyers place great importance on a comprehensive Ticket Management System within the help desk software. This feature enables effective tracking, assignment, and resolution of customer inquiries and support requests.

  7. Pricing and support - Buyers consider the cost-effectiveness of the solution, including licensing models, subscription plans, and additional costs for features or users. The availability of reliable customer support, comprehensive documentation, and accessible training resources also play a significant role in the decision-making process.

  8. Efficient IT Asset Management - Users prioritize software that offers robust ITAM capabilities to maintain accurate inventories and optimize resource utilization within their organizations.

  9. Support automation and Workflow Management - Buyers actively seek software solutions that offer automation capabilities to optimize routine tasks such as ticket routing, approvals, and escalations. These automation features contribute to increased efficiency and productivity.

  10. Optimized IT service catalog - Organizations often require a streamlined IT service catalog, providing a centralized platform for users to request specific IT services or resources. This feature simplifies service requests, enhances visibility, and aids in effective service delivery management.

  11. Self-service portal and knowledge base - Including a self-service portal is highly valued as it empowers end-users to independently resolve common issues and find relevant information without requiring direct assistance.

  12. Insightful reporting - Buyers look for help desk software with powerful reporting tools like dashboards and reports, providing valuable insights into their IT operations and performance. This data-driven approach facilitates informed decision-making and continuous service improvement.


What is TOPdesk?


TOPdesk IT Service Management is a software solution developed by TOPdesk, a Dutch software company. Its primary goal is to enhance the efficiency and effectiveness of IT support services. This software integrates customer requests, IT assets, and workflows into a user-friendly platform, streamlining the support process for IT agents and ensuring a seamless and satisfying customer experience. 

With TOPdesk ITSM, organizations can effectively handle a range of IT service activities, including Incident Management, Problem Management, Change Management, and Request Management, promoting productivity and smooth operations.

What users like from TOPdesk

TOPdesk IT Service Management has garnered positive feedback from customers and earned recognition from reputable sources like Gartner for its array of benefits. The following advantages have been highlighted.

  • All-in-one solution for Service Management - TOPdesk ITSM is a comprehensive and integrated platform, offering organizations an all-in-one solution for their IT service needs.
  • User-friendly interface - The software has an intuitive interface that prioritizes ease of use, enabling IT agents to navigate effortlessly and complete tasks with ease.
  • Seamless collaboration - The tool fosters seamless communication and efficient troubleshooting through collaboration capabilities, encouraging cooperation among operators and departments.
  • Responsive customer support - TOPdesk offers prompt and helpful customer support, ensuring that any issues or concerns are swiftly addressed with efficient response times.
  • User-friendly self-service portal - The self-service portal is thoughtfully designed to be user-friendly, making it effortless for customers to request assistance or report issues.
  • API capabilities for automation and integration - The platform provides API capabilities for automation and seamless integration with other systems, streamlining ITSM processes.
  • Powerful motor and dynamic features - The tool possesses robust motor and dynamic features that facilitate efficient and effective IT Service Management.
  • Information provisioning - TOPdesk keeps organizations updated with information about new features, ensuring they remain informed about the latest developments.
  • Configuration and customization options - TOPdesk ITSM offers high configuration and customization, empowering organizations to tailor the software to their specific needs and requirements.
  • Stability and reliability - The software ensures stability and reliability, guaranteeing uninterrupted delivery of IT services.
  • Asset and Inventory Management - The platform includes comprehensive ITAM functionality and Inventory Management, granting IT departments a holistic view of their assets.

What users don’t like from TOPdesk

While TOPdesk has notable strengths, it has also garnered specific areas of concern and dislikes among customers, as identified through analysis from sources like Gartner. Here are several dislikes that have been mentioned.

  • Slow release of updates for Asset Management - The release of updates for Asset Management has been slow, hindering the ability to stay up-to-date with the latest developments. Expedited update releases would ensure users benefit from the most recent enhancements.
  • Issues with front-end aesthetics and customization - Some users have faced challenges with front-end aesthetics and customization options, negatively impacting user experience. Improving these aspects would enhance visual appeal and user satisfaction.
  • Inconvenient task separation - The separation of tasks across different modules can be inconvenient and confusing for users. Simplifying and streamlining task organization would enhance user experience and productivity.
  • Complexity in setup and configuration - Some users have faced difficulties in setting up and configuring specific functionalities, leading to time-consuming and frustrating experiences. Streamlining these processes would be beneficial.
  • Improvement needed in reporting and dashboard options - Users have expressed a desire for improved reporting and dashboard options to gain more valuable insights and data. Enhancing these features would provide users with greater analytical capabilities.
  • Knowledge Management and Change Management systems challenges - Some users have encountered issues with the Knowledge Management and Change Management Systems, indicating a need for further development to enhance their effectiveness.
  • Functionality and usability improvements needed - Certain software modules or components require further development to address user feedback and enhance overall functionality and usability.
  • Challenges with creating email triggers - Users have reported challenges in creating email triggers based on workflows, leading to communication delays. Streamlining this process would improve efficiency.
  • Lack of flexibility in personal and group settings - The software's personal and group settings lack flexibility, restricting user customization options. Greater flexibility in these areas would enhance customization possibilities.
  • Implementation delays and consulting service issues - Certain users have experienced implementation delays and encountered issues with consulting services, affecting the software's adoption. Addressing these concerns would improve the overall implementation experience.
  • Missed features compared to competitors - Users have noticed that TOPdesk lacks certain features or functionalities, which affects its market competitiveness. Implementing these missing features would strengthen the software's offering.
  • Outdated appearance - Customers have expressed dissatisfaction with TOPdesk's outdated appearance, suggesting that a modernized look and feel would significantly improve the user experience.

What’s TOPdesk’s argument over ManageEngine?

TOPdesk's argument over ManageEngine lies in the unique strengths and advantages it offers in comparison to ManageEngine. While both platforms have garnered positive customer feedback, TOPdesk positions itself as an all-in-one solution for IT Service Management with a set of distinctive features that set it apart from ManageEngine.

  1. Comprehensive and integrated solution - TOPdesk prides itself on being a comprehensive and integrated platform, providing organizations with an all-in-one solution for their IT service needs. 

  2. Emphasis on user-friendly interface - The software has an intuitive interface prioritizing ease of use. It enables IT agents to navigate effortlessly and easily complete tasks, enhancing productivity and user satisfaction.

  3. Seamless collaboration - TOPdesk places a strong focus on fostering seamless communication and efficient troubleshooting through collaboration capabilities. 

  4. Responsive customer support - TOPdesk is known for offering prompt and helpful customer support. This ensures that any issues or concerns raised by customers are swiftly addressed with efficient response times, enhancing overall user experience.

  5. Strong emphasis on automation and integration - TOPdesk provides API capabilities for automation and seamless integration with other systems. This empowers organizations to streamline ITSM processes and leverage the full potential of their existing IT infrastructure.

  6. Stability and reliability - TOPdesk ensures stability and reliability, guaranteeing uninterrupted delivery of IT services to meet the demands of modern organizations.


What is ManageEngine?

Example of ManageEngine's interface.

ManageEngine, formerly known as AdventNet Inc., was established in 1996 and underwent a rebranding in 2009 to become the prominent entity it is today under the name Zoho Corporation. As a division of Zoho Corporation, ManageEngine specializes in providing comprehensive IT Management solutions tailored to businesses of all sizes, primarily focusing on serving small to midsize enterprises.

With its headquarters in Pleasanton, California, ManageEngine has successfully expanded its reach globally, serving an impressive customer base exceeding 180,000 worldwide. At the core of its offerings is the acclaimed platform, ServiceDesk Plus, available in flexible deployment options, either on the cloud or on-premise. This powerful platform encompasses a wide array of capabilities, including top-notch IT Service Management and IT Asset Management  functionalities, making it a valuable asset for organizations.

ManageEngine's dedication to excellence and innovative solutions has earned it the esteemed position of a Challenger in the Magic Quadrant, solidifying its reputation as a leader in the IT Management industry.

What users like from ManageEngine

ManageEngine has garnered significant customer recognition, as evidenced by reputable sources like Gartner. Let's delve into some of the notable advantages that these customers have highlighted.

  • Impressive growth - The platform demonstrates robust growth potential, thanks to its flexible deployment models and successful positioning in the midmarket segment. Throughout 2021, ManageEngine achieved remarkable revenue growth and expanded its customer base, showcasing notable success, especially in the enterprise sector.
  • Diverse product portfolio - ManageEngine has an extensive range of complementary products that cater to various IT management needs. Its portfolio includes offerings in endpoint management, network monitoring, application monitoring, and active directory management solutions. Moreover, leveraging the low-code development capabilities and line-of-business integrations provided by its parent company, Zoho, empowers ManageEngine to offer a broad set of platform capabilities and capitalize on cross-selling opportunities.
  • Competitive pricing - One of ManageEngine's standout features is its ability to offer highly affordable ITSM solutions, featuring multiple pricing tiers that cater to diverse budgets. This cost-effectiveness makes it particularly appealing to midmarket customers and larger organizations seeking value-oriented solutions.

What users don’t like from ManageEngine

While ManageEngine has several strengths and positive attributes, customer feedback has also shed light on areas of concern and dislikes related to specific aspects of the platform. Drawing insights from reputable sources like Gartner, here are some of the key customer concerns.

  • Limited integrations beyond Zoho ecosystem - The platform's integrations and extensibility are most robust when combined with other ManageEngine and Zoho ecosystem products. This may present challenges for customers seeking seamless integration with popular IT Operations Management (ITOM) tools outside of the Zoho ecosystem, potentially requiring them to develop custom API connections.
  • Limited product innovation - ManageEngine's primary focus has been on process enhancements, integrations, and customization support rather than pushing the boundaries of product innovation. While the company has introduced some AI/ML capabilities for features like field and template recommendations, it still lags behind more advanced products in this domain.
  • Security vulnerabilities - In 2023, ManageEngine faced a significant setback when two critical vulnerabilities were discovered across 24 of its products. These vulnerabilities posed a severe security risk, with a severity rating of 9.8 out of 10, as they had the potential to enable remote execution of malicious code. The company, however, acted swiftly to address the situation by releasing patches to mitigate the vulnerabilities and reinforce its security measures.
  • Unclear ITSM differentiation in marketing - Customers have noted that ManageEngine's marketing efforts do not sufficiently emphasize its unique value proposition in the ITSM market. The vendor tends to highlight common themes such as low-code development, customer privacy, and deployment flexibility, making it challenging for the company to stand out among more experienced buyers in the market.

What’s ManageEngine’s argument over TOPdesk?

ManageEngine presents a compelling argument over TOPdesk, highlighting its own unique strengths and advantages that differentiate it in the ITSM landscape. While both platforms have received positive customer recognition, ManageEngine positions itself as a robust and versatile platform with a diverse product portfolio that meets the specific requirements of IT management.

  1. Impressive growth and flexibility - ManageEngine takes pride in its impressive growth trajectory, thanks to flexible deployment models that cater to the dynamic needs of organizations. Its successful positioning in the midmarket segment and notable revenue growth throughout 2021 showcases its adaptability and appeal to a wide range of customers, including those in the enterprise sector.

  2. Extensive product portfolio - ManageEngine stands out with an extensive range of complementary products that cater to various aspects of IT management. From endpoint management and network monitoring to application monitoring and active directory management solutions, the platform offers a comprehensive suite of tools that address diverse IT needs within an organization.

  3. Competitive pricing and value-oriented solutions - ManageEngine's standout feature lies in its ability to offer highly affordable ITSM solutions, featuring multiple pricing tiers that cater to diverse budgets. This cost-effectiveness makes it particularly appealing to midmarket customers and larger organizations seeking value-oriented solutions without compromising on functionality.


Considering InvGate Service Desk as an ITSM solution alternative





While TOPdesk and ManageEngine are recognized competitors in the ITSM sector, it is vital to explore alternative solutions that closely align with your organization's unique needs. In this regard, InvGate Service Desk presents itself as a compelling and worthy option that merits thoughtful evaluation. 

Let's examine the key features of InvGate Service Desk, making it an invaluable choice to meet your ITSM requirements.

Streamlined configuration and setup

InvGate Service Desk streamlines the configuration and setup process with a no-code/low-code approach, simplifying the system's implementation. Users of varying technical expertise can easily adopt the platform due to its straightforward configuration options that efficiently leverage its robust ITSM capabilities.

Customization and flexibility

InvGate Service Desk offers flexible deployment options, providing organizations with choices between on-premise or cloud-based solutions. This adaptability ensures that the platform can cater to the specific requirements of various sectors and industries.

Outstanding user experience


Prioritizing an exceptional user experience, InvGate Service Desk meticulously adheres to UI/UX best practices in its design. Its intuitive interface promotes swift adoption and reduces the need for extensive training, ensuring a user-friendly design that maximizes productivity.

Robust self-service capabilities


With a user-friendly portal, extensive IT service catalog, and knowledge base, InvGate Service Desk empowers end-users to independently resolve common issues, access IT services, and utilize self-help resources. This reduces the burden on IT staff.

Powerful Ticketing and Incident Management

Example of a Ticket Management view on InvGate Service Desk.

InvGate Service Desk excels in offering robust features for ticketing and incident management. It enables efficient tracking, collaboration, and resolution of tickets, empowering IT teams to handle and prioritize incidents effectively. The platform's automated ticket routing, customizable workflows, and SLA Management contribute to enhancing the efficiency of incident resolution processes.

Comprehensive Asset Management

Integration with InvGate Insight grants organizations a comprehensive view of their IT ecosystem, leading to improved service delivery and reduced downtime. InvGate Insight encompasses features like IT Asset Discovery, Inventory Management, Software License Management, and maintenance schedules.

Extensive reporting and analytics

InvGate Service Desk's customizable dashboard view.

InvGate Service Desk provides comprehensive reporting and analytics functionalities, offering valuable insights into IT operations and performance. The platform includes ready-to-use reports and customizable dashboards, empowering IT teams to analyze data, identify patterns, and make informed decisions to enhance their services.

ITIL4 certification

InvGate Service Desk has successfully obtained the esteemed ITIL4 certification from PINK Elephant, underscoring its dedication to maintaining ITSM excellence. Whether organizations are embarking on their ITIL journey or managing intricate operations, InvGate Service Desk delivers a user-friendly and feature-rich experience aligned with industry best practices.

Designed for ITSM and ESM

InvGate Service Desk is specifically designed for ITSM while seamlessly extending its capabilities to Enterprise Service Management (ESM). This empowers operational departments to optimize their processes and fully embrace the benefits of digital transformation, fostering streamlined workflows and comprehensive digital initiatives across all departments.

Cost-effective solution

InvGate Service Desk presents a cost-effective solution without compromising on functionality. It offers a comprehensive range of ITSM features at a competitive price, making it an appealing choice for organizations seeking affordability without sacrificing capabilities. When compared to alternatives like TOPdesk and ManageEngine, InvGate Service Desk strikes a balance between cost and functionality.

Fast ROI and ongoing innovation

InvGate Service Desk ensures a rapid return on investment through efficient implementation processes. Within weeks, organizations can begin experiencing the benefits of this robust ITSM solution. Furthermore, regular feature updates keep users at the forefront of technology without incurring additional costs.

Next steps

The comparison between TOPdesk vs. ManageEngine has shed light on the distinctive features and advantages each platform offers for IT Service Management needs. 

As you navigate selecting the ideal ITSM solution for your organization, exploring alternative options that closely align with your specific needs is essential to making the right decision. One compelling alternative is InvGate Service Desk, a solution designed to streamline functionalities and drive digital transformation within your IT operations. Download our free ITSM implementation checklist to map out your essential steps and ensure a seamless and effective process.

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