IT Asset Management for large corporations isn't just a scaled-up version of what smaller companies do to manage their IT assets. For starters, the scale, complexity, and stakes are way higher than in startups or mid-sized companies. And that makes it a whole different game.
At InvGate, we’ve helped hundreds of organizations grow, and we’ve seen how ITAM needs shift as operations expand. What works at 100 assets simply won’t cut it at 10,000.
That’s why we created this guide: to walk you through what makes enterprise ITAM unique. We’ll also cover the challenges large organizations face, and what to look for in a tool that’s built for scale.
ITAM software
4.4
Gartner
How do large corporations perform IT Asset Management
At its core, IT Asset Management (ITAM) is about tracking and managing your company’s technology assets. But when we zoom into the world of large corporations, everything gets amplified. More assets, more teams, more vendors, and a lot more at stake.
And here’s the thing: what works for smaller companies rarely scales. Spreadsheets, manual updates, and disconnected tools quickly become a liability. Large corporations need structure, automation, and visibility across the board. Let’s break that down.
ITAM for large corporations: Key features
While there’s no sharp line separating IT Asset Management for large corporations from that of smaller organizations, the differences are definitely there.
That said, we can point out a few common features that tend to show up consistently in ITAM strategies at enterprise scale:
- Centralized visibility – When you’re managing thousands of devices across different locations, a unified view of all IT assets is non-negotiable. Large organizations need real-time data from multiple sources, in one place.
- Process automation – Manual tasks just don’t cut it at scale. From onboarding workflows to license renewals and maintenance schedules, automation helps reduce errors and free up your team for strategic work.
- Compliance and governance – Big companies face tighter regulations and stricter audits. Your ITAM strategy needs to support policy enforcement, software compliance, and secure data handling.
- Lifecycle Management – It's not just about knowing what you have. It’s about knowing where each asset is in its lifecycle, and what needs to happen next. Having IT Asset Lifecycly Management in place means planning for refreshes, avoiding surprise failures, and keeping costs predictable.
- Integration with other systems – ITAM has to talk to your IT Service Management (ITSM), finance, IT procurement, and security tools. The more integrated the environment, the better your decision-making.
Benefits of IT Asset Management for big corporations
IT Asset Management can bring major benefits to large companies that choose to develop a dedicated strategy. Based on our experience, here are the most important ones:
#1. Cost optimization
A solid ITAM practice helps identify unused or underused assets, eliminate redundancies, and avoid unnecessary purchases. Imagine what that could mean for an organization managing thousands of assets — those savings add up fast.
2. Better compliance and risk management
Keeping up with licenses, contracts, and regulations is no small task, especially at scale. ITAM helps make sure everything’s in check, so you’re always audit-ready and not putting the organization at risk.
When hundreds of vendors and tools are involved, having that control is essential.
3. Improved efficiency
With the right tools and processes, ITAM reduces manual work and repetitive tasks. That frees up your IT team to focus on what really matters. In a large enterprise, even shaving off a few minutes per workflow can make a big difference.
4. Smarter decisions
When you have complete visibility over your IT environment, it’s easier to make decisions that align with business goals, whether that’s upgrading hardware, renegotiating software contracts, or planning future investments.
And when you're dealing with a global infrastructure, that insight is priceless.
Best 3 IT Asset Management solutions for large enterprises
There are plenty of IT Asset Management solutions out there and they’re not all built the same. From what we've seen in the market (and based on our ongoing benchmarking efforts), one of the key differences between them is the type of audience they're designed for.
An ITAM tool built for a small team with a tight budget is a completely different story from one built for a large organization with, say, strict compliance requirements. So, based on our experience, here’s our shortlist of the top 3 ITAM tools for large enterprises:
#1: InvGate Asset Management
InvGate Asset Management: 5-minutes Demo
Our first pick won’t come as a surprise. InvGate Asset Management is a full-featured IT Asset Management solution built to meet the demands of large corporations.
Its no-code approach, intuitive interface, flexible deployment options (on-premise and cloud), and many integrations make it especially easy to use and integrate, particularly in already-established environments, like the ones you typically find in enterprise settings.
InvGate Asset Management features for big corporations
- Comprehensive asset discovery & inventory: Automatically detects and inventories all types of assets — hardware, software, cloud, virtual, and even IoT — using both agent-based and agentless methods. This ensures full visibility across even the most complex environments.
- IT Asset Lifecycle Management: Tracks every stage of the asset lifecycle, from procurement to disposal, while managing costs, warranties, and IT depreciation. Perfect for maintaining financial accuracy across thousands of assets.
- IT security & Compliance Management: Monitors software health, patch status, and unauthorized installations to reduce security risks. Helps enforce internal policies and stay aligned with external regulations, key in highly regulated industries.
- Software License Management: Prevents license sprawl and cuts costs by tracking usage, identifying underused tools, and flagging non-compliance. This is critical in large environments where software audits can be complex (and costly).
- Automated workflows & smart tagging: Streamlines repetitive ITAM tasks and ensures consistent processes at scale. Smart tags and automated workflows make it easier to keep everything running smoothly, especially across multiple departments.
- CMDB & asset relationship mapping: This is especially important for large companies, as a Configuration Management Database (CMDB) helps visualize dependencies between assets and services, giving IT teams the context they need to avoid disruptions.
- Advanced reporting & analytics: Custom dashboards and reports provide strategic insights into asset health, software compliance, and lifecycle trends, empowering decision-makers with the data they need.
InvGate Asset Management pros
- No-code configuration and customization – Easily tailor the platform to your processes without writing a single line of code.
- Intuitive and modern interface – User-friendly design that makes adoption easy across large teams.
- InvGate AI Hub – Leverages AI to streamline ticket handling, summarize information, and suggest next steps.
- Robust automation features – Automates workflows, asset updates, and license assignments to reduce manual work and human error.
- Flexible deployment options – Available on cloud or on-premise to meet your infrastructure and compliance needs.
- Agent-based and agentless inventory – Ensures complete visibility across all devices, regardless of environment.
- Responsive customer support – A dedicated team ready to assist with setup, scaling, and ongoing success.
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InvGate Asset Management pricing
InvGate Asset Management offers scalable pricing based on the number of nodes you need to manage. A “node” refers to any device (like computers, servers, or network switches) that can be monitored. The plans are:
- Starter Plan: For small organizations, covers up to 500 nodes at $0.21 per node per month ($1,250 billed annually).
- Pro Plan: The most popular option for mid-sized businesses, supports 501-10,000 nodes at $0.38 per node per month (billed annually).
- Enterprise Plan: Tailored for large enterprises with custom node requirements. Contact sales for pricing.
Unsure which plan suits your team? Start with a 30-day free trial to explore InvGate Asset Management.
InvGate Asset Management reviews and ratings
With an average rating of 4.5 out of 5 stars on Gartner Peer Insights, InvGate Asset Management stands out as a top favorite. One of the latest reviews highlights the user experience with the tool:
“InvGate allowed us to automate several processes, which allowed us to have a quicker solution response and reduce the service hours of some supports. The tool has been used by other areas, not just IT.”
Gartner Peer Insights review
InvGate has also been recognized in Gartner's Market Guide for Hardware Asset Management Tools, where it was named a representative vendor.
#2: ServiceNow IT Asset Management
ServiceNow IT Asset Management is a robust, cloud-based solution designed to handle the complex needs of large enterprises.
Built on the Now Platform, it seamlessly integrates with other ServiceNow modules, providing a unified approach to managing IT assets across their entire lifecycle.
ServiceNow IT Asset Management features for big corporations
- Comprehensive Asset Lifecycle Management: Automates the entire lifecycle of IT assets ensuring accurate tracking and optimized utilization.
- Integrated CMDB: Provides a centralized CMDB that maps relationships between assets, services, and configurations, enhancing visibility and control.
- Software License Management: Tracks software licenses and usage to ensure compliance, reduce overspending, and prepare for audits.
- Cloud Resource Management: Offers tools to manage and optimize cloud assets, providing insights into usage and costs across multiple cloud providers.
- Automated workflows: Streamlines processes such as onboarding, offboarding, and asset provisioning through automation, reducing manual efforts and errors.
- Contract and Renewal Management: Keeps track of hardware and software contracts, automating renewal processes to avoid lapses and ensure continuity.
ServiceNow IT Asset Management pros
- Scales easily to support thousands of assets across global operations
- Integrates seamlessly with the full ServiceNow ecosystem
- Clean and modern user interface that reduces onboarding time
- Offers customizable dashboards for real-time asset insights
ServiceNow IT Asset Management cons
- Premium pricing may be too steep for some IT budgets
- Setup can be complex and require external implementation help
- Some users report performance issues with large data sets
ServiceNow IT Asset Management pricing
ServiceNow offers customized pricing based on the specific needs of an organization. Exact figures are not publicly disclosed. For detailed pricing information, it's recommended to contact ServiceNow directly.
ServiceNow IT Asset Management reviews and ratings
ServiceNow is one of the most recognized players in the market. ServiceNow IT Asset Management holds a 4.5 rating on Capterra and, despite concerns about its pricing structure, it receives generally positive feedback.
#3: Flexera One IT Asset Management
Flexera One IT Asset Management is a comprehensive solution tailored for large enterprises seeking to manage complex hybrid IT environments.
It offers deep insights into software, hardware, and cloud assets, enabling organizations to optimize costs, ensure compliance, and mitigate risks.
Flexera One IT Asset Management features for big corporations
- Unified asset discovery: Provides complete visibility into all IT assets.
- License optimization: Utilizes a robust Application Recognition Library to accurately track software usage and entitlements.
- SaaS Management: Identifies and manages SaaS applications, tracking usage and eliminating redundant subscriptions to reduce costs.
- Hardware Asset Management: Automates the tracking of hardware assets throughout their lifecycle, from procurement to disposal, enhancing operational efficiency.
- Policy automation: Implements automated policies to enforce compliance and governance across the IT environment.
- Integration capabilities: Offers seamless integration with various IT systems, providing a holistic view of the IT landscape.
Flexera One IT Asset Management pros
- Provides deep visibility into hardware, software, cloud, and SaaS assets
- Optimizes license usage to reduce unnecessary software costs
- Prepares organizations for audits with detailed compliance tracking
- Scales well for large, hybrid IT environments
Flexera One IT Asset Management cons
- Platform complexity can result in a steep learning curve
- Implementation can be time- and resource-intensive
- UI may feel outdated compared to newer solutions
Flexera One IT Asset Management pricing
Flexera One offers flexible pricing tailored to an organization's specific needs. Exact pricing details are not publicly available. For precise pricing information, it's advisable to contact Flexera directly.
Flexera One IT Asset Management reviews and ratings
Flexera One IT Asset Management has a 4.5 rating on Gartner Peer Insights. One review notes:
"Tooling is robust but response to fix discovery 'gaps' doesn't move as fast as we'd like. Seems to be a dependency on very specific individuals for help with anything slightly outside the core system."
Gartner Peer Insights
In short
Managing IT assets at an enterprise level comes with its own set of challenges—but with the right strategy and tools, it’s entirely manageable. From improving visibility and compliance to optimizing costs and decision-making, a dedicated ITAM approach can make a big impact. Whether you're just starting to formalize your asset management process or looking to upgrade your current setup, there’s a solution out there built to handle your scale.
And if you need help figuring out where to start, we’re always here to talk ITAM.
