9 Ideas to Use ChatGPT for IT Support

Tuba Sarosh January 11, 2023
- 11 min read

ChatGPT is the newest social media sensation. According to Open AI’s President Greg Brockman, more than a million people signed up to try the chatbot in just five days of its launch. From writing codes and college essays to explaining scientific concepts, people seem to be putting it to the test – and we aren’t the exception.

Designed to assist customer support teams, the chatbot has the potential to be a valuable tool for help desk agents. And that’s exactly what we’ll explore here. Since it provides context-specific and human-like responses to queries in real-time, we wanted to see if it was viable to use ChatGPT for IT support.

Keep reading to find out the answer!

What is chatGPT?

ChatGPT is a large language model developed by OpenAI — a company founded by Elon Musk and Y Combinator’s former president Sam Altman in 2015. Some of the features that make it most appealing are that it can engage in a dialog-format conversation, admit its mistakes, ask follow-up questions, and even call out inappropriate prompts.

The AI chatbot phenomenon isn’t new. We’ve all interacted with a chatbot on a website or as a customer service assistant on a food delivery app. Usually, they are clunky to navigate and provide robotic answers to questions. However, ChatGPT appears to do more than answer basic questions. It can give life advice, debug a code, compose a poem, and more. 

Although the conversational AI chatbot is in a “research review stage,” it has drawn massive attention on social media. While some people are eager to test its capabilities, the development has also raised concerns (once again) about whether AI will replace people’s jobs – being this another reason for its sudden popularity.

Regardless of the fuzz, the fact of it being an early development is reason enough to be cautious about its use. Altman himself pointed this out recently on his Twitter account: “ChatGPT is incredibly limited, but good enough at some things to create a misleading impression of greatness. it's a mistake to be relying on it for anything important right now. it’s a preview of progress; we have lots of work to do on robustness and truthfulness.” 

ChatGPT vs GPT-3

ChatGPT is not the only new coined word out there. There’s actually a similar one that might be a bit confusing: GPT-3. In fact, both are large language models developed by Open AI – in other words, machine learning models trained on large datasets and can produce human-like text. 

But they’re not exactly the same. These are the main differences between ChatGPT and GPT-3:

  GPT-3 ChatGPT
Definition It is a language model developed by Open AI that generates human-like text. It is a variant of GPT-3 specifically designed to generate human-like responses to prompts. 
Input Text prompts Chat messages
Capability It is capable of completing a wide range of natural language processing tasks. However, it is not designed for conversational interaction. It generates detailed and context-specific responses to chat messages.
Use cases It is used for language generation tasks such as text summarization, language translation, and text answers. It has been designed for chatbot applications.
Availability It is available through the Open AI API service. It is free for everyone, but  OpenAI opened a whitelist to test a premium version in the future.

How does ChatGPT work?

In essence, ChatGPT predicts the next word in a sequence based on the words that came before it. To start generating content, it needs a prompt – a set of words or sentences that specify the task it should perform. For example, if the prompt is "compose a poem," the tool will use that piece of information and the patterns it has learned from its training data to generate a poem.

ChatGPT pitfalls

Besides it being in a beta stage, ChatGPT has some other drawbacks and poses some risks to its users.

To begin with, it was developed using the Reinforcement Learning from Human Feedback technique, which means that the model learns from human feedback rather than its actions and experiences. In other words, it gives output based on its learnings from the training data and information in the prompt. So, it may not always provide up-to-date information on current events or access external data.

In addition to it, ChatGPT mostly predicts text based on previous inputs and existing information, so it doesn’t necessarily create innovative content but rather new pieces inspired on what’s already out there. 

And probably due to a combination of these reasons, its outputs can be inaccurate, especially with specific topics.

To overcome these limitations and include in your tool kit, what you need to remember at all times is that it’s an AI tool that cannot replace human thinking. You can use it as just one source of information, and to cross-reference the outputs with other reliable sources to be sure of their accuracy. 

9 examples to use ChatGPT for IT support

That being said – and taking the disclaimer we just mention into account – ChatGPT has the power to improve efficiency and make help desk agent jobs easier. In this sense, its ability to generate quick responses to common customer queries, create reports, and summarize large datasets can become pretty valuable.

But since it’s better to be careful when using it, we came up with a list of nine examples to use ChatGPT for IT support – but beware: use it only for guidance and drafting content!

1. Knowledge base articles

Knowledge base articles are the foundation of self-service. They save agents’ time by providing answers to frequently asked questions, and decrease the amount of tickets submitted to level 1 of IT support.

But we know that writing them can be a bit of a drag – unless you have these tips to create knowledge articles! – so, you can use ChatGPT to create draft content for it.

For instance, we asked the tool to write a knowledge base article on how to set up a new account. Here’s its answer:

Use ChatGPT to draft a knowledge base article.

2. Quick email replies to end-users

Time plays a vital role in user experience. In fact, according to Forrester Research, 77% of customers say that time is the most critical factor in a good customer experience. And since IT support agents have a lot on their plates, they can use ChatGPT to create quick email replies to user queries.

Here’s an example:

Another use of ChatGPT for IT support is to create email templates.

3. Call scripts

Another use of ChatGPT for IT support can be for creating call scripts. You can enter the prompt, and use the output as a draft to adapt to your needs. 

Here’s an example:

Use ChatGPT to write call scripts for the help desk,

4. Standard Operating Procedures

Use ChatGPT to guide you into Standard Operating Procedures (SOPs) to direct employees on how to perform routine or specialized tasks, and help them achieve consistency, reduce errors, and improve efficiency of your customer support team. 

You can start with the following input.

Use ChatGPT to outline help desk standard operations.

5. Policies

If you need help with outlining things like the code of conduct for employees or other organizational policies, why not giving ChatGPT a go? You can draft the outline and then customize it to your regulations.

Here’s an IT support policy as an example. 

ChatGPT can also be helpful when creating IT support policies.

6. Disaster recovery plan 

Disruptive events can happen to any business. For example, you might experience delivery delays due to technical glitches. If you’re not prepared, you’ll open floodgates to angry and dissatisfied users. In such situations, IT support is the first line of defense.

To deal with disruptive events, you must create a disaster recovery plan outlining the various scenarios, protocols, and steps required to mitigate the crisis. ChatGPT can help to structure it.

Example of an outline for a disaster recovery plan created with ChatGPT.

7. Requests for change 

Communication plays a critical role in handling requests for change, especially since you might not be replying favorably. Thus, you can use ChatGPT to draft responses.

Here’s an example of a response to a customer’s request to change the delivery schedule of their product.

Example of email template to reply to a request for change created with ChatGPT.

8. Troubleshooting ideas 

Troubleshooting is another domain where you can use ChatGPT for IT support. While you might be using troubleshooting tools to solve network issues, you should also create a troubleshooting guide that provides detailed instructions on how to solve a problem. 

We asked ChatGPT to create one, and it wrote a troubleshooting article for a fictional product called “Acme Widget.”

Ask ChatGPT for troubleshooting ideas to use in IT support.

9. Outage communications 

Lastly, outage communications are another delicate area where ChatGPT can come in handy. You need to keep users in the loop to reduce its impact, and avoid downtime from affecting your finances.

Thus, Chat GPT can be of help.

Service outage email template created with ChatGPT.

ChatGPT alternatives

While ChatGPT is the latest talk of the town, there are other chat tools that offer similar features, such as:

  • Jasper Chat - Jasper Chat is an AI writing assistant or writing tool. Formerly known as Jarvis, it has a chat interface that helps you create content. It’s an amazing tool especially for creating content for marketing and sales department teams. However, there’s no free version available and it doesn’t provide human-like responses.

  • Chatsonic - Chatsonic has unique features such as integrated Google search, image generation, and voice commands. From long-form blog articles to ad copy, you can use this model to quickly meet your content requirements.

  • LaMDA (Language Model for Dialog Applications) - Google developed LaMDA with 137 billion parameters. It has been pre-trained on 1.56 terabytes of online web documents and dialog data, and uses inputs to generates text that is context-aware, cohesive, and natural.

Bottom line

Using ChatGPT for IT support is a clever way to speed up some processes. In particular, it can be helpful to generate human-like text responses for cases such as user support inquiries, and outage communications. But it can also be of use to draft SOPs, knowledge articles, and company policies. 

Even though its capabilities significantly reduce the workload on your IT support team members and let them focus on more complex issues, you need to use it with caution. Remember that it heavily relies on the information fed by humans, so its accuracy is relative. 

Frequently Asked Questions

What ChatGPT stands for?

ChatGPT stands for Generative Pre-trained Transformer which is a chatbot trained for conversational engagements. It belongs to Open AI’s GPT-3 family of language models, a neural network machine learning model that can read millions of web articles and books.

Will ChatGPT replace programmers?

No, ChatGPT will not replace programmers. The chatbot can only develop simple web pages, and applications in Python, React, and JavaScript. It can also identify bugs in a piece of code. However, since the application cannot write complex code, it won’t be able to replace programmers in the near future. 

Are ChatGPT answers unique?

No, ChatGPT answers are not unique or entirely original. It creates content by building predictive models from a vast collection of human-generated content. Hence, it provides responses that are similar to those it has seen before. 

Can ChatGPT write code?

Yes, ChatGPT can write and debug simple code. However, it cannot write complex code. 

Is ChatGPT free?

Currently, ChatGPT is free to use since it's in the beta phase. However, OpenAI recently informed on its official Discord server that it's "starting to think about how to monetize ChatGPT" to ensure long-term viability. After the announcement, the company published a waitlist to collect data on potential clients' preferences on the matter.

Read other articles like this : Automation, Service desk manager, Service desk agent

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