Managing software subscriptions can get complicated fast. One tool might handle billing, another tracks usage, and before you know it, you're juggling multiple dashboards just to keep everything in check. A SaaS management platform helps bring order to that chaos, giving businesses a clear view of their software ecosystem.
We’ve spent years working with IT teams, reviewing solutions, and analyzing what actually makes a difference. This article breaks down what to look for in a SaaS management solution, highlights top options, and explains why having the right tool matters.
Are you looking for better control over your SaaS environment? Let’s get started!
What is a SaaS Management platform?
A SaaS Management Platform (SMP) is a tool designed to help organizations oversee and optimize their Software as a Service (SaaS) applications. It provides a single interface to monitor these applications, track usage, and manage costs.
At its core, an SMP offers visibility into SaaS usage across an organization. This visibility is crucial for understanding how employees use different tools and identifying areas for improvement. For instance, you might discover that certain applications are underutilized, leading to wasted resources.
Moreover, SaaS Management Software helps enforce security policies and compliance standards. With numerous SaaS applications in use, ensuring that each one adheres to organizational and regulatory requirements can be complex. An SMP simplifies this process by centralizing control over access permissions and data protection measures.
The most important takeaway is that these tools provide the necessary insights into SaaS usage and expenditure to make informed decisions and optimize your digital infrastructure.
Mastering SaaS Management: Definition, Benefits, And Platforms
Main features of SaaS Management platforms
- Application discovery: Automatically identify all SaaS applications in use within the organization.
- License Management: Track and manage software licenses to prevent overspending and ensure compliance.
- Cost optimization: Analyze usage to identify underutilized subscriptions and optimize spending.
- Security and compliance: Ensure that all applications meet organizational security standards and compliance requirements.
- Automated onboarding and offboarding: Streamline the process of granting and revoking access to applications for employees.
- Integration capabilities: Seamlessly integrate with other tools and systems used by the organization.
Best 6 SaaS Management Platforms in 2025
1. InvGate Asset Management
InvGate Asset Management offers a comprehensive solution for IT Asset Management, including robust features for managing SaaS applications. It provides automatic discovery of software assets, centralized license management, and detailed compliance tracking.
Users can benefit from its intuitive interface and customizable reporting capabilities, making it suitable for organizations aiming to optimize their SaaS usage and ensure compliance.
Overview of features:
- Automatic discovery of software assets
- Centralized License Management
- Compliance tracking
- Integration with IT Service Management tools
- Customizable reporting
Pricing model:
InvGate Asset Management offers 3 tiers for pricing.
- Starter Tier: $0.21 per node per month, billed annually. Up to 500 nodes.
- Pro Tier: $0.38 per node per month, billed annually.
- Enterprise Tier: Custom pricing requiring a quote.
You can also request a 30-day free trial.
2. Zylo
Zylo is a leading SaaS management platform that provides organizations with comprehensive visibility into their SaaS portfolios. It offers features such as application discovery, spend optimization, and usage analytics. Zylo integrates with various financial and HR systems, allowing for streamlined management of SaaS subscriptions and user access.
The platform particularly benefits large enterprises looking to manage extensive SaaS ecosystems efficiently.
Overview of features:
- SaaS discovery
- SaaS license management
- SaaS renewal and spend management
- Centralized SaaS inventory
- Analytics
- Seamless integrations
Pricing model
Zylo offers custom pricing based on an organization's needs without predefined tiers. Some features are only available as add-ons. You can request a customized quote on their website.
5 Best Software License Tracking Tools
3. Zluri
Zluri is a SaaS management platform that excels in application discovery and optimization. It provides detailed insights into software usage, helping organizations identify redundant or underutilized applications. Zluri integrates with various tools to automate workflows, including onboarding and offboarding processes.
Its user-friendly interface and comprehensive analytics make it a valuable tool for organizations aiming to streamline their SaaS operations.
Overview of features:
- Application discovery
- Usage analytics
- Workflow automation
- Integration capabilities
Pricing model:
Zluri provides customized pricing based on the organization's size and requirements. They have two tiers for their SaaS management product: Scale and enterprise. Interested parties should reach out to Zluri for a personalized quote.
Software Compliance: The Ins And Outs
4. Torii
Torii offers a comprehensive SaaS management platform focusing on application discovery, spend optimization and workflow automation. It provides detailed insights into software usage and integrates with various tools to streamline processes such as onboarding and offboarding.
Torii's intuitive interface and robust analytics make it a valuable asset for organizations aiming to optimize their SaaS operations.
Overview of features:
- Application discovery
- Spend optimization
- Workflow automation
- Integration capabilities
Pricing model:
Torii's pricing is categorized into three plans: Basic, Professional, and Enterprise. Torii doesn’t fully disclose its pricing, and you have to contact their team to learn more.
- Basic: Priced at $2.50 per employee per month when billed annually, or $2.75 per employee per month with monthly billing. Keep in mind the minimum commitment is $250 per month when billed annually or $280 per month when billed monthly.
- Professional: This plan manages the full lifecycle of your SaaS and requires a custom quote
- Enterprise: This plan offers advanced customization and exclusive features and also requires a custom quote.
5. BetterCloud
BetterCloud specializes in SaaS operations management, offering features such as automated workflows, data protection, and real-time monitoring. It integrates with a wide range of applications, providing centralized management of user access and permissions.
BetterCloud is particularly suitable for organizations prioritizing security and compliance in their SaaS environments.
Overview of features:
- Automated workflows
- Data protection
- Real-time monitoring
- User access and permissions management
Pricing model:
BetterCloud provides a tiered pricing model tailored to different customer needs. It includes a Free Tier, which allows users to manage up to 10 contracts or subscriptions with limited integrations.
Then there are the specialized tiers like 'BetterCloud for Google,' a Pro Tier, and a Complete Tier. However, specific pricing details for these tiers are not publicly available, and interested customers must request a quote.
Software License Management: Everything You Need to Know
Why does your organization need a SaaS management platform?
Point-blank, managing SaaS applications manually can lead to inefficiencies, security risks, and unnecessary costs. A SaaS management platform helps organizations:
- Gain visibility into all SaaS applications being used
- Optimize software costs by eliminating redundant or unused licenses
- Ensure compliance with software agreements and regulations
- Automate the management of user access and software renewals
- Improve security by monitoring unauthorized access and shadow IT
Top Software Asset Management Tools in 2025
InvGate Asset Management as your best saas management platform option
Here are some of the core features of InvGate Asset Management for businesses looking to streamline their SaaS management.
Software License Management
Tracking and managing software licenses is critical for controlling costs and ensuring compliance. InvGate Asset Management consolidates software inventory data, allowing businesses to:
- Detect unused or redundant licenses
- Optimize renewal decisions
- Prevent overspending on unnecessary software
With its Software Metering feature, InvGate Asset Management makes it easy to track software usage across your organization. Once enabled, it monitors applications installed on company devices, giving you detailed insights into how often they’re used.
Software compliance monitoring
Ensuring compliance with software agreements is crucial to avoid fines and legal risks. InvGate Asset Management automates compliance tracking by:
- Continuously monitoring licensing agreements
- Alerting users to potential violations
- Providing detailed compliance reports
IT audits and reporting
Regular IT audits help businesses maintain transparency and accountability. InvGate Asset Management simplifies IT audits with the following:
- Detailed asset tracking reports
- Software usage analytics
- Visibility into SaaS spending and optimization opportunities
Additional benefits
- Asset discovery: Identifies all software and hardware assets in an organization
- Software summary: A centralized view of your organization's licenses. This dashboard includes key details such as software titles, the number of purchased licenses, and how many are actively used.
- Remote desktop integrations: IT teams can access user devices directly and remove unnecessary, dangerous, or non-compliant software. Once done, the system updates automatically to reflect available licenses.
- Integration with ITSM tools: It works seamlessly with existing IT Service Management solutions, including InvGate’s own solution, InvGate Service Management. This is an excellent addition because you can set up workflows for software requests and include automated user provisioning/deprovisioning.
InvGate Asset Management is an ideal choice for organizations looking for a centralized, efficient, and secure way to manage their SaaS applications.
Final words
Sorting through software options takes time, but the right choice can simplify operations in ways that actually matter.
A few things to consider before choosing a SaaS management platform:
- Unused licenses add up fast. If no one’s using a tool, why keep paying for it?
- Auto-renewals can drain your budget. Tracking renewal dates helps avoid surprise charges.
- Shadow IT is real. Employees sign up for tools all the time — do you know which ones?
- Compliance isn't just a checkbox. Missing audit details can lead to bigger problems.
A good platform helps you stay ahead of these issues.
Hopefully, this guide made that process a little easier. If you're considering a new SaaS management platform, take a closer look at InvGate Asset Management. It’s designed to handle the complexities of IT asset tracking without unnecessary hassle. You can sign up for a 30-day free trial and see for yourself!
