Hardware Asset Management Software: 10 Tools For 2026

Choosing a Hardware Asset Management software (or HAM software for short) is no easy task. With so many tools available on the market, limited time for thorough research, and tight budgets, the process can quickly become slow and complicated.

But it doesn’t have to be that way. To help you kickstart your search without feeling overwhelmed, we’ve put together a list of 10 Hardware Asset Management tools available in the market. We are focusing the shortlist on IT Hardware Asset Management to reduce the scope. 

Our list includes software for all types of organizations, covering a wide range of needs. Plus, we’ve added key criteria to consider when choosing the right tool for your business. Let’s dive in! 

Hardware Asset Management in Under 8 Minutes

Methodology

Before reviewing the tools included in this article, it’s important to clarify our position and how this analysis was conducted. InvGate develops and commercializes IT Service Management and IT Asset Management software, which means we operate within the same market segment as some of the vendors mentioned below.

Although this creates a competitive overlap, our objective is to offer clear, factual, and transparent information that helps readers evaluate available options and make informed decisions based on their specific needs.

The comparisons and descriptions in this article are based exclusively on publicly available sources. These include official vendor websites, product documentation, published pricing pages (when available), user reviews from platforms such as Gartner Peer Insights, G2, and Capterra, analyst reports, and publicly accessible demos or trials when applicable. Each tool is assessed using consistent criteria, focusing on documented features, deployment models, and pricing structures.

All information presented here is accurate as of December 2025 and may change as vendors update their products, pricing, or positioning. This article will be reviewed and updated periodically to reflect relevant market or product developments.

10 Hardware Asset Management software tools

When we talk about Hardware Asset Management software (or just HAM software), we talk about tools that organizations use to track, manage and optimize their IT physical assets throughout their lifecycle.

These tools help reduce costs, enhance security, and ensure compliance with corporate policies and industry regulations. 

This is our HAM software selection:  

1. InvGate Asset Management. 
2. Freshservice® + Device 42®. 
3. FlexeraOne®.
4. Lansweeper®.
5. AssetTiger®.
6. Snipe-IT®. 
7. ManageEngine AssetExplorer®.
8. ServiceNow® IT Asset Management. 
9. EZO AssetSonar®. 
10. Ivanti Neurons for IT Asset Management®. 

Tool-by-tool overview

In the following sections, each Hardware Asset Management software tool is reviewed individually. For every solution, we provide a short overview, a summary of its key features, publicly available user ratings, and an outline of its pricing structure, based on information available as of December 2025.

#1: InvGate Asset Management

InvGate Asset Management: 5-Minute Demo

InvGate Asset Management is a no-code IT Asset Management software equipped with all the features needed for Hardware Asset Management.

Thanks to its features, our software enables organizations to identify, manage, and monitor their IT assets. It also supports the tracking of non-IT assets for organizations that need to extend asset control to other areas of the business.

Our platform is designed for ease of use. With its intuitive interface and no-code approach, it allows users to fully leverage its capabilities with minimal technical knowledge. Plus, it’s both flexible and scalable. It can be deployed on-premise or in the cloud, and it grows alongside your organization, making it a perfect solution for businesses of any size. 

InvGate Asset Management features

With InvGate Asset Management, you have all the features needed for HAM. These are its main features:

• Comprehensive asset inventory: Allows you to create a complete inventory of assets, including IT assets (such as hardware, software, cloud services, or any other IT resource) and non-IT assets for full visibility.
  
  
• Automated IT asset discovery: Combines agent-based and agentless IT asset discovery, enabling you to automatically populate and keep your inventory up to date.
  
  
• QR code generator: Assigns a unique identifier to each physical asset for quick identification. Using QR codes for Asset Management is especially useful for hardware assets that cannot be discovered or tracked through other means.
  
  
• Asset Lifecycle Management: Manages assets throughout their entire lifecycle, from hardware procurement to disposal.
  
  
• Automated asset tracking: Track assets and records key details, including purchase history, usage, status, assigned users, location, maintenance history, warranties, contracts, and more.
  
  
• Integrations: Connects seamlessly with over 20 tools, including IT Service Management (ITSM) platforms like InvGate Service Management, as well as remote desktop, user authentication, and cloud service tools.
  
  
• Advanced reporting & analytics: Provides insights into asset depreciation, performance, usage trends, with reports for audits, compliance checks, and financial planning. It also provides customizable dashboards and reports. 

InvGate Asset Management reviews ratings

As of December 2025, InvGate Asset Management is referenced on the following review platforms:

• Gartner Peer Insights: 4.8 out of 5 stars.
• G2: 4.7 out of 5 stars. 
• Capterra: 4.4 out of 5 stars.

InvGate has also been recognized in Gartner's Market Guide for Hardware Asset Management Tools, where it was named a representative vendor.

This acknowledgment underscores our solution’s ability to streamline Asset Lifecycle Management and integrate seamlessly into IT ecosystems, offering businesses greater visibility and control.

InvGate Asset Management pricing

InvGate Asset Management provides scalable pricing based on the number of nodes being managed. A "node" refers to any monitored device, such as computers, servers, or network switches. Available pricing plans include:

• Starter Plan: Designed for small organizations, covering up to 500 nodes at $0.21 per node per month ($1,250 billed annually).
  
  
• Pro Plan: Ideal for mid-sized businesses, supporting 501-10,000 nodes at $0.38 per node per month (billed annually).
  
  
• Enterprise Plan: A customizable option for large organizations with specific node requirements. Contact sales for a tailored quote.

Not sure which plan fits your needs? Try InvGate Asset Management free for 30 days - no credit card required. 

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#2: Freshservice + Device 42

According to its official datasheet, Freshservice is an IT Service Management platform that also includes IT Asset Management capabilities for tracking and managing IT hardware within service workflows.

In addition, Freshworks, the company behind Freshservice, acquired Device42 as part of its strategy to expand IT Asset Management coverage. According to Freshworks’ acquisition announcement, Device42 provides asset discovery and dependency mapping capabilities intended to support visibility across hybrid IT environments.

Freshservice features

According to Freshservice’s official website, the platform includes IT Asset Management capabilities. For the purpose of this comparison, the following five features were selected based on their direct relevance to Hardware Asset Management, as of December 2025:

• Auto-discovery – Automatically detects hardware assets in real time, helping teams maintain an up-to-date inventory without relying on manual data entry.
  
  
• Integrated CMDB – Centralizes hardware asset information and relationships, supporting incident, change, and service management workflows.
  
  
• Inventory Management – Normalizes asset data across systems to provide a unified view of IT and non-IT hardware assets.
  
  
• Advanced IT Asset Management (via Device42) – Extends hardware visibility through Device42 discovery and dependency mapping capabilities across on-premises and cloud environments.
  
  
• Purchase order and contract tracking – Consolidates procurement and contract data to track spending, warranties, and renewals, supporting audit and compliance processes.

Freshservice ratings

As of December 2025, Freshservice is referenced on the following review platforms:

• Gartner Peer Insights: 4.3 out of 5 stars.
• G2: 4.6 out of 5 stars.
• Capterra: 4.5 out of 5 stars.

Freshservice pricing

As of December 2025, Freshservice offers four subscription plans billed annually, with pricing based on the number of agents:

• Starter: $19 per agent per month, includes basic IT Service Management capabilities and  no IT Asset Management features.
  
  
• Growth: $49 per agent per month, adds IT Asset Management features such as auto-discovery, inventory management, and asset lifecycle tracking.
  
  
• Pro: $99 per agent per month, includes advanced IT Asset Management capabilities, integrations, and expanded reporting.
  
  
• Enterprise: Custom pricing, designed for larger organizations with advanced requirements and additional AI-driven features.

Freshservice also offers a 14-day free trial. Asset-based limits and certain IT Asset Management capabilities vary by plan, and advanced features may require higher-tier subscriptions or add-ons.

#3: FlexeraOne IT Asset Management

According to Flexera’s official product information, Flexera One IT Asset Management brings together software, hardware, and SaaS Asset Management within a single platform to support hybrid IT environments.

The solution is designed to help organizations oversee asset lifecycles, control license consumption, lower audit-related risk, and support vendor negotiations with more reliable data. It also reduces manual effort by applying recognition and normalization mechanisms that improve data quality and clarify software usage rights.

Flexera One IT Asset Management features

According to Flexera’s official documentation, Flexera One IT Asset Management includes a broad range of capabilities spanning Software, Hardware, and SaaS Asset Management. For this comparison, the following five features were selected based on their relevance to Hardware Asset Management, as of December 2025:

• Asset discovery and inventory – Collects asset data across on-premises, cloud, and hybrid environments using multiple discovery methods, supporting the identification of physical infrastructure within complex IT estates.
  
  
• Asset normalization and enrichment – Standardizes asset records using the Technopedia catalog, helping improve inventory accuracy and consistency across hardware-related data.
  
  
• Lifecycle visibility within the ITAM platform – Supports tracking assets across different lifecycle stages, enabling organizations to maintain visibility as hardware moves from acquisition to retirement.
  
  
• ITSM and CMDB integrations – Provides certified integrations with IT Service Management platforms such as ServiceNow and BMC, allowing hardware asset data to be reflected in CMDBs and operational workflows.
  
  
• Data extensibility via APIs – Enables organizations to access and update asset data programmatically through REST APIs, supporting integration with external systems and automation around hardware records.

Flexera One ratings

As of December 2025, Flexera One IT Asset Management is referenced on the following review platforms:

• Gartner Peer Insights: 4.6 out of 5 stars.
• G2: No standalone rating publicly available for this specific solution.
• Capterra: No standalone rating publicly available for this specific solution.

Flexera One IT Asset Management pricing

Based on publicly available information and Gartner Peer Insights references, Flexera One IT Asset Management follows a subscription-based pricing model. Pricing tiers are typically defined by the number of managed assets or devices and the set of enabled capabilities, which may include Hardware Asset Management, Software Asset Management, and Cloud Management features.

Flexera does not publish detailed pricing publicly. Costs are determined through a custom quote process based on organizational size, scope, and requirements.

#4: Lansweeper

According to its official website, Lansweeper® is an IT Asset Management platform focused on providing visibility into IT and network environments through continuous asset discovery. The platform enables organizations to identify, inventory, and monitor physical assets across on-premises, cloud, and hybrid infrastructures.

Public information from Capterra indicates that Lansweeper performs automated and ongoing asset discovery to keep inventories current. In addition, the Lansweeper Community documentation notes that the solution can be deployed either on-premises or via Lansweeper Sites, its cloud-based deployment option, allowing organizations to choose a model that fits their operational requirements.

Lansweeper key Hardware Asset Management features

According to Lansweeper’s official IT Asset Management product information, the following features were selected based on their relevance to Hardware Asset Management, as of December 2025:

• Automated asset discovery – Continuously scans networks to identify and inventory physical devices, supporting real-time visibility into connected hardware.
  
  
• Hardware lifecycle tracking – Supports visibility across asset lifecycle stages, including deployment status, warranty information, and replacement planning.
  
  
• Network and infrastructure visibility – Maps hardware assets across IT, OT, and IoT environments, helping teams understand where devices are located and how they are connected.
  
  
• Inventory centralization – Consolidates hardware asset data into a single repository, enabling consistent tracking across sites and environments.
  
  
• Integrations with ITSM and infrastructure tools – Connects with platforms such as ServiceNow and other operational tools via built-in integrations and APIs, supporting the use of hardware asset data within broader IT workflows.

Lansweeper ratings

As of December 2025, Lansweeper is referenced on the following review platforms:

• Gartner Peer Insights: 4.2 out of 5 stars.
• G2: 4.4 out of 5 stars.
• Capterra: 4.5 out of 5 stars. 

Lansweeper pricing

As of December 2025, Lansweeper offers both free and paid subscription options. A free version is available with support for up to 100 assets and limited functionality. The platform also provides a 14-day trial of its premium features.

According to Lansweeper’s public pricing information, paid plans are structured in three tiers:

• Starter – Entry-level plan for organizations beginning to inventory hardware assets.
• Pro – Expands capabilities for larger environments and increased asset volumes.
• Enterprise – Designed for organizations with large-scale infrastructures and advanced integration requirements.

Paid plans start at $239 per month, billed annually, with pricing increasing based on asset volume and selected features.

#5: AssetTiger

According to its official FAQ documentation, AssetTiger is a cloud-based Asset Management platform developed by the team behind MyAssetTag.com. The solution is designed to help organizations track and manage physical assets such as equipment, tools, and property through centralized records, reporting, and audit support.

AssetTiger operates entirely as a web-based platform, requiring no local installation and allowing access from any device with an internet connection. In addition to core asset tracking, the platform offers optional consumable inventory tracking through a separate inventory module.

AssetTiger key Hardware Asset Management features

Based on information published in AssetTiger’s official features documentation, the following capabilities were selected for their relevance to Hardware Asset Management, as of December 2025:

• Multi-user access with role controls – Supports collaboration across teams by allowing multiple users with configurable permission levels.
  
  
• Custom reporting – Provides predefined and customizable reports covering asset status, depreciation, maintenance activity, and usage history.
  
  
• Cloud-based, web-hosted platform – Delivers access to asset data through a browser-based interface without the need for on-premises infrastructure or manual updates.
  
  
• Configurable email alerts – Sends automated notifications related to maintenance schedules, overdue assets, or upcoming renewals.
  
  
• Barcode scanning support – Enables asset audits and field updates through barcode scanning using the mobile application.

AssetTiger ratings

As of December 2025, AssetTiger is referenced on the following review platforms:

• Gartner Peer Insights: Not enough data available.
• G2: 4.5 out of 5 stars.
• Capterra: 4.6 out of 5 stars.

AssetTiger pricing

According to AssetTiger’s official pricing information (accessed December 2025), the platform offers a free plan that supports up to 250 assets with limited functionality. Paid subscription tiers increase asset capacity and available features:

• Basic: $20 per month for up to 500 assets
• Core: $40 per month for up to 2,500 assets
• Advanced: $75 per month for up to 10,000 assets
• Pro: $140 per month for up to 50,000 assets
• Enterprise: $275 per month for up to 250,000 assets

AssetTiger also offers a separate Inventory Plan for consumable item tracking, available as a free tier (up to two items) or an unlimited plan priced at $15 per month.

#6: Snipe-IT

According to its official documentation, Snipe-IT is an IT Asset Management solution that allows organizations to track physical hardware assets, accessories, and assignment details. The platform is commonly used to record who is responsible for each device, when it was acquired, and its current operational status.

Snipe-IT is a web-based system that runs on a server and is accessed through a browser. It can be deployed on Linux, macOS, or Windows environments, giving organizations flexibility to host and manage the platform according to their infrastructure preferences.

Snipe-IT features

Based on information published on Snipe-IT’s official product pages, the following features are relevant to Hardware Asset Management, as of December 2025:

• Unified asset tracking – Maintains centralized records showing asset status, assignment, and condition throughout its lifecycle.
  
  
• Audit support tools – Enables inventory verification processes to help keep asset records accurate and current.
  
  
• Barcode and QR code compatibility – Supports asset identification and updates through barcode or QR code scanning using common scanning tools and applications.
  
  
• Custom field configuration – Allows organizations to define additional fields to capture hardware-specific attributes based on internal requirements.
  
  
• Lifecycle activity logs – Records asset checkouts, returns, and maintenance events to provide traceability over time.

Snipe-IT ratings

As of December 2025, Snipe-IT is referenced on the following review platforms:

• Gartner Peer Insights: No information available.
• G2: No information available.
• Capterra: 4.4 out of 5 (based on 22 verified user reviews).

Snipe-IT pricing

According to Snipe-IT’s official pricing information (accessed December 2025), the solution is available in both self-hosted and managed hosting formats.

The self-hosted edition is free to use, supports unlimited assets and users, and requires organizations to manage their own server infrastructure and maintenance. For organizations that prefer a managed service, Snipe-IT offers the following hosted plans:

• Basic Hosting: $39.99 per month or $399.99 per year
• Small Business Hosting: $99.99 per month or $999.99 per year
• Dedicated Hosting: $249.99 per month or $2,499.99 per year

Hosted plans include infrastructure management, automated backups, software updates, SSL encryption, and technical support.

#7: ManageEngine AssetExplorer 

According to its official product documentation, ManageEngine® AssetExplorer is an IT Asset Management solution delivered through a web-based interface that supports tracking and managing assets across their full lifecycle, from planning and acquisition to retirement.

The platform can be deployed either on-premises or as a cloud-based (SaaS) application, allowing organizations to choose a deployment model that aligns with their infrastructure and operational requirements.

ManageEngine AssetExplorer features

Based on information published in the official AssetExplorer factsheet, the following features were selected for their relevance to Hardware Asset Management, as of December 2025:

• Automated asset discovery – Identifies hardware assets using multiple detection methods to populate and maintain an up-to-date inventory.
  
  
• Lifecycle Management tools – Supports visual lifecycle configuration through drag-and-drop interfaces to track assets from acquisition through disposal.
  
  
• No-code automation – Enables task automation, such as asset assignment and status updates, without requiring custom scripting.
  
  
• Integrated CMDB – Provides a centralized repository for configuration items, helping maintain consistency across hardware asset records.
  
  
• Reporting and dashboards – Offers dynamic reports and visual dashboards to support monitoring, audits, and operational decision-making.

ManageEngine AssetExplorer ratings

As of December 2025, ManageEngine AssetExplorer is referenced on the following review platforms:

• Gartner Peer Insights: 4.0 out of 5 stars (only 4 reviews).
• G2: 4.3 out of 5 stars.
• Capterra: 4.6 out of 5 stars. 

ManageEngine AssetExplorer pricing

According to ManageEngine’s official pricing information (accessed December 2025), AssetExplorer is available in three editions:

• Free Edition: Supports up to 25 assets with full functionality.
• Trial Edition: 30-day trial supporting up to 250 assets.
• Professional Edition: Paid edition with full functionality and scalable licensing based on asset volume.

Pricing varies based on deployment model and the number of managed assets. Public pricing examples include:

• Cloud (SaaS) deployment: From $115 per month ($1,245 per year) for 250 assets, up to $1,545 per month ($16,695 per year) for 10,000 assets.
• On-premises deployment: From $955 per year for 250 assets, up to $11,995 per year for 10,000 assets.

#8: ServiceNow IT Asset Management 

According to the official ServiceNow® IT Asset Management datasheet, the solution is part of the ServiceNow AI Platform and is designed to support the management of hardware, software, and SaaS assets across their lifecycle.

ServiceNow IT Asset Management centralizes asset data and automates lifecycle processes to support visibility, cost control, and Risk Management. By consolidating information across systems, the platform enables organizations to track assets from procurement through retirement and align asset data with operational and service management workflows.

ServiceNow IT Asset Management features

Based on ServiceNow’s official documentation, the following features were selected for their relevance to Hardware Asset Management, as of December 2025:

• Centralized asset visibility – Maintains a single system of record for hardware assets, supporting lifecycle tracking and inventory consistency.
  
  
• Lifecycle automation – Automates hardware-related processes such as procurement, deployment, transfers, and retirement to support operational efficiency.
  
  
• Integrated CMDB foundation – Connects hardware asset data with the CMDB to support dependency mapping and change impact analysis.
  
  
• Cost and risk tracking – Supports identification of asset-related risks and cost drivers associated with hardware ownership and usage.
  
  
• Workflow automation within the Now Platform – Uses platform workflows to standardize hardware asset processes across IT and related teams.

ServiceNow IT Asset Management ratings

As of December 2025, ServiceNow IT Asset Management is referenced on the following review platforms:

• Gartner Peer Insights: not enough information available.
• G2: 4.4 out of 5 stars. 
• Capterra: not enough information available.
• TrustRadius: 8.1 out of 10 stars. 

ServiceNow IT Asset Management pricing

As of December 2025, ServiceNow does not publish standard pricing for its IT Asset Management solution.

Pricing is provided through a custom quote process and varies based on factors such as organizational size, selected modules, deployment scope, and overall platform usage. Organizations interested in pricing details must contact ServiceNow directly for an individualized assessment.

#9: EZO AssetSonar

ccording to G2, EZO AssetSonar is an IT Asset Management platform designed to provide organizations with real-time visibility into their digital infrastructure. The solution supports tracking and managing hardware assets, as well as software and license-related processes.

According to the company’s official website, the platform enables IT teams to map their IT asset landscape, manage IT asset lifecycles, maintain audit readiness, and monitor SaaS-related spending through a centralized interface.

EZO AssetSonar key Hardware Asset Management features

Based on information published in an AssetSonar blog article and supported by the platform’s official product documentation, the following features were selected for their relevance to Hardware Asset Management, as of December 2025:

• Hardware Asset Lifecycle Management – Supports tracking physical assets from acquisition through maintenance and retirement, including warranty and service history.
  
  
• Asset discovery – Automatically imports hardware data through network-based discovery and integrations with endpoint management platforms, reducing reliance on manual asset entry.
  
  
• Depreciation tracking – Calculates asset depreciation using standard accounting methods, supporting financial reporting and end-of-life planning.
  
  
• Audit and compliance tracking – Maintains consolidated asset records to support internal audits and external compliance requirements.
  
  
• Barcode, QR code, and RFID tracking – Enables check-in and check-out of hardware assets using scannable identifiers through mobile applications.

EZO AssetSonar ratings

As of December 2025, EZO AssetSonar is referenced on the following review platforms:

• Gartner Peer Insights: Not enough information available.
• G2: 4.5 out of 5 stars.
• Capterra: 4.6 out of 5 stars.

EZO AssetSonar pricing

As of December 2025, EZO AssetSonar does not publish standard pricing. The platform follows a custom pricing model, with costs determined through direct consultation based on factors such as the number of users, number of managed assets, enabled features, and overall usage scope.

Organizations interested in pricing details must contact AssetSonar’s Sales or Customer Support teams to request a quote. EZO AssetSonar offers a 7-day free trial, which provides access to the platform’s full feature set for evaluation purposes.

#10: Ivanti Neurons for ITAM overview

According to its official datasheet, Ivanti Neurons for ITAM is an IT Asset Management solution designed to manage hardware and software assets across their lifecycle, from acquisition through retirement.

The platform centralizes asset-related data such as ownership, lifecycle status, location, and warranty information. It integrates with Ivanti Neurons for Discovery, Ivanti Endpoint Manager, and Ivanti Neurons for ITSM to support consistent asset records across operational and service management processes. Ivanti Neurons for ITAM is available as both a cloud-hosted and on-premises solution and includes mobile capabilities for updating asset information while in the field.

Ivanti Neurons for ITAM features

Based on information published in Ivanti’s official datasheet, the following features were selected for their relevance to Hardware Asset Management, as of December 2025:

• Centralized asset repository – Maintains a consistent system of record for hardware assets from request and purchase through deployment and disposal.
  
  
• Integration with discovery tools – Imports hardware data from Ivanti Neurons for Discovery, Ivanti Endpoint Manager, and other sources to support inventory accuracy.
  
  
• Financial and contract tracking – Links hardware assets to purchase orders, invoices, and contracts to support cost tracking and compliance activities.
  
  
• Mobile Management and barcode scanning – Enables asset lookup and updates through mobile devices, including barcode scanning to support field operations.
  
  
• Service Management integration – Connects with Ivanti Neurons for ITSM to share asset data across incident, change, and service workflows.

Ivanti Neurons for ITAM ratings

As of December 2025, Ivanti Neurons for ITAM is referenced on the following review platforms:

• Gartner Peer Insights: 4.3 out of 5 stars.
• G2: 4.2 out of 5 stars.
• Capterra: not enough information available. 

Ivanti Neurons for ITAM pricing

As of December 2025, Ivanti does not publish standalone pricing for Ivanti Neurons for ITAM.

According to Ivanti’s publicly available information, IT Asset Management capabilities are included within its Service Management subscription plans, which include ITSM Professional, ITSM Enterprise, ITSM Premium, and ITSM Enterprise Premium. Pricing varies based on plan selection, deployment model, and organizational requirements.

Organizations interested in pricing details must contact Ivanti directly to request a custom quote.

Key features to look for in HAM software

The first thing you should consider when looking for a Hardware Asset Management tool is whether you really want a Hardware Asset Management tool. While tools dedicated to HAM might be convenient at first, in the long run, they may prove insufficient for your organization's needs and objectives.

Therefore, it might be more beneficial to opt directly for IT Asset Management tools, as the vast majority of them have functionalities to manage your IT infrastructure comprehensively.

What features should Hardware Asset Management software include?

Once that point is clarified, the HAM tool you choose should allow you to perform the following tasks:

1. Automated discovery. The software should automatically scan your network to identify and inventory all connected hardware devices. This minimizes manual data entry and ensures a comprehensive asset list.
   
   
2. Detailed inventory. Look for a tool that captures detailed information about each asset, including device type, manufacturer, model, serial number, specifications (CPU, RAM, storage), and location.
   
   
3. Lifecycle tracking. The software should enable you to track the entire hardware lifecycle, from procurement and deployment to maintenance, upgrades, and disposal. This helps optimize asset utilization and plan for replacements.
   
   
4. Software and hardware relationships. Being able to see the relationship between hardware and software is important. The tool should allow you to see what software is installed on each piece of hardware.
   
   
5. Reporting and analytics. Choose a solution that offers robust reporting capabilities to generate insights into asset utilization, compliance, and cost. This data can inform strategic decisions and improve Asset Management practices.
   
   
6. User-friendly interface. An intuitive and easy-to-navigate interface is essential for efficient Asset Management. The software should be accessible to all relevant personnel, regardless of their technical expertise.
   
   
7. Basic alerting. The tool should be able to provide basic alerts for things like warranty expirations, or when a device has been removed from the network.

Does HAM require asset discovery or network scanning?

Hardware Asset Management does not strictly require network scanning, but asset discovery significantly improves accuracy and consistency. Manual tracking can work in small or static environments, but it becomes harder to maintain as the number of devices grows or assets move across locations.

Network-based discovery helps automatically identify connected hardware and keep inventory data up to date. When combined with manual validation, it provides a more reliable foundation for tracking asset status, ownership, and lifecycle changes over time.

Implementation notes

Implementing Hardware Asset Management software usually involves consolidating existing asset data, defining standard fields and lifecycle states, and selecting the discovery and integration methods that best fit the organization’s environment. Rather than treating implementation as a one-time project, most organizations benefit from approaching it as an incremental process that improves data accuracy and coverage over time.

A typical implementation starts with a limited scope, such as a specific device type or location, and expands as processes, responsibilities, and data quality mature. This approach reduces operational disruption while allowing teams to validate workflows and reporting early on.

How do you migrate from spreadsheets to HAM software?

Migrating from spreadsheets to Hardware Asset Management software typically begins with cleaning and standardizing existing data. Duplicate records, outdated assets, and inconsistent naming should be addressed before importing information into the new system. This step helps ensure that the initial inventory provides a reliable baseline.

While spreadsheets are often used as a starting point, Excel-based Asset Management becomes difficult to scale and maintain. Manual updates, version control issues, and limited visibility make it harder to track asset changes over time, which is why dedicated HAM software is commonly adopted as environments grow.

Can HAM integrate with ITSM tools?

Yes, many Hardware Asset Management solutions integrate with IT Service Management platforms. These integrations allow hardware asset data to be shared across incident, change, and request workflows, helping teams maintain consistent records.

By connecting HAM with ITSM tools, organizations can link physical assets to service processes, support impact analysis, and improve coordination between Asset Management and service operations. 

Disclaimer: All product names, logos, and brands are property of their respective owners. All company, product, and service names used on this site are for identification purposes only. Use of these names, trademarks, and brands does not imply endorsement. Comparisons are based on publicly available information as of December, 2025 and are provided for informational purposes only.