IT Hardware Inventory Management is a critical practice that helps organizations track devices, reduce costs, and stay compliant, a challenge that only grows as companies scale and adopt hybrid or remote work models.
But regardless of company size, one thing remains clear: every IT team needs a centralized, real-time view of their infrastructure. That’s where IT Hardware Inventory Management tools come in — automating device discovery, monitoring asset health, and integrating with the rest of your IT ecosystem.
In this guide, we’ll cover:
- What IT Hardware Inventory Management is
- The top tools on the market, including InvGate Asset Management
- Key features to look for when selecting IT Hardware Inventory Management software
ITAM software
4.4
Gartner
What is IT Hardware Inventory Management?
IT Hardware Inventory Management is the process of tracking and organizing the physical IT devices a company owns. This includes laptops, servers, phones, routers and other IT resources.
Unlike general hardware inventory, which can include tools, machinery, or non-IT equipment, this focuses solely on tech assets that support the organization’s IT operations.
It’s a core part of Hardware Asset Management (HAM) and, by extension, IT Asset Management (ITAM) — helping teams maintain visibility, control costs, and manage devices across their lifecycle.
Why do you need Hardware Inventory Management
Whether you're tracking a handful of laptops or managing thousands of devices across locations, Hardware Inventory Management is essential to keep operations secure, efficient, and cost-effective.
Here’s what it brings to the table:
- Centralized visibility — Know exactly what IT hardware you own, where it is, and who’s using it.
- Cost control — Identify underused assets and avoid unnecessary purchases.
- Better support — Speed up troubleshooting with real-time device data at your fingertips.
- Improved security — Spot unauthorized devices and ensure all endpoints meet compliance standards.
- Lifecycle planning — Track warranties and anticipate replacements before issues arise.
- Audit readiness — Maintain accurate records for internal policies and external regulations.
By investing in proper Inventory Management, IT teams can make smarter decisions, reduce risk, and streamline daily operations.
Best 10 IT Hardware Inventory Management tools
Choosing the right IT Hardware Inventory Management software can be a game-changer. Below are ten standout tools — from flexible, all-in-one platforms to open-source favorites — that can help you streamline your inventory processes and boost visibility across your infrastructure.
This is our top 10 IT Hardware Inventory Management tools for 2025:
- InvGate Asset Management
- Lansweeper
- ManageEngine Endpoint Central
- Freshservice
- Ivanti Neurons for ITAM
- Snipe-IT
- Spiceworks Inventory
- JumpCloud
- Asset Panda
- Device42
#1: InvGate Asset Management
InvGate Asset Management: 5-minutes Demo
InvGate Asset Management is a comprehensive IT Asset Management solution that goes far beyond basic hardware inventory tasks.
Its intuitive interface, no-code approach, and flexible deployment options (both on-premise and cloud) make it easy to implement and use from day one. Plus, it's fully scalable and adaptable, thanks to its wide range of integrations that support seamless workflows across your IT ecosystem.
InvGate Asset Management features
InvGate Asset Management offers a rich set of features to help IT teams track and manage assets throughout their lifecycle. Some of its key features include:
- Unified asset inventory – Allows you to create a complete inventory of assets, including hardware.
- Multi-method asset discovery – Combines agent-based and agentless IT asset discovery, enabling you to automatically populate and keep your inventory up to date.
- CMDB – Lets you map asset relationships and dependencies through a visual Configuration Management Database (CMDB) builder to support impact analysis and Change Management.
- Software License & Contract Management – Tracks software usage with software metering, alerts on compliance issues, and manages contract lifecycles with reminders for renewals and expirations.
- QR code asset tagging – Generate and assign QR codes to assets for fast identification, easy check-in/check-out, and real-time status updates on the go.
- Asset health monitoring & alerts – Monitors asset performance and status with customizable health rules, sending alerts to prevent issues before they escalate.
- Remote Management and deployment – Enables remote troubleshooting and software deployment, reducing manual interventions across distributed devices.
- Integrations with IT tools – Connects seamlessly with IT Service Management (ITSM) tools like InvGate Service Management, and identity, and productivity tools like Google Workspace, Jira, and ServiceNow for smoother operations.
- Reporting and analytics – Offers dashboards and detailed reports on inventory, compliance, and costs to support smarter IT planning and audits.
- Asset Lifecycle Management – Provides comprehensive Asset Lifecycle Management by tracking assets from acquisition to disposal, including depreciation, ownership, and usage history.
- Automation & AI features – Automates repetitive tasks and enhances workflows with InvGate’s AI Hub, virtual agents, and smart suggestions.
InvGate Asset Management pros
- Easy to use and implement — The intuitive interface and no-code setup make it quick to deploy and simple to learn.
- Flexible deployment options — Offers both cloud and on-premise installation to fit different infrastructure needs.
- Transparent, cost-effective pricing — Pricing is clear and competitive, with no hidden fees and a free trial available.
- All-in-one platform — Combines Hardware, Software, Vontract, and Service Management in a single, unified solution.
- Powerful tracking and insights — Provides detailed asset data and alerts to support smarter IT decisions.
- Smooth onboarding and support — Users highlight the helpful support team and easy implementation experience.
InvGate Asset Management pricing
InvGate Asset Management offers flexible, scalable pricing based on the number of nodes you need to manage (where each node represents a device like a computer, server, or switch). The pricing plans are:
- Starter Plan – $0.21 per node per month (billed annually), for up to 500 nodes.
- Pro Plan – $0.38 per node per month (billed annually), for 501 to 10,000 nodes.
- Enterprise Plan – Custom pricing for large environments or advanced requirements.
Not sure which tier fits your needs? You can start with a 30-day free trial — no credit card required — and explore the platform hands-on.
InvGate Asset Management reviews and ratings
InvGate Asset Management has earned strong reviews and ratings across major software review platforms.
- Gartner Peer Insights: 4.6/5
- G2: 4.7/5
- Capterra: 4.4/5
“I like it because it is very useful for keeping track of the company's technology assets, as well as seeing the different software that each company member has, since we have many employees within the organization who carry out their duties outside the office with end customers. The tool is also highly valued by my clients. I do not have any clients who cancel their subscription once it has ended.”
Mauricio L. - Account Executive
Capterra review
#2: Lansweeper
Lansweeper is a versatile IT Asset Management solution developed by Lansweeper NV, designed to provide comprehensive visibility into an organization's IT infrastructure.
It stands out for its agentless discovery capabilities, allowing for seamless integration and minimal deployment effort. Lansweeper is particularly well-suited for organizations seeking detailed insights into their IT assets without the overhead of installing agents on every device.
Lansweeper key features
- Agentless asset discovery: Automatically scans and identifies all connected devices within the network without the need for agent installation.
- Comprehensive Inventory Management: Maintains an up-to-date inventory of hardware, software, and user information.
- Customizable reporting: Offers a range of built-in reports and the ability to create custom queries for specific data retrieval.
- Integration capabilities: Supports integration with various IT systems and tools to streamline workflows.
Lansweeper pros
- Ease of deployment: Agentless scanning simplifies setup and reduces deployment time.
- Detailed asset information: Provides in-depth data on hardware and software assets.
- Cost-effective: Competitive pricing compared to other IT Asset Management solutions.
Lansweeper cons
- Complex reporting for non-technical users: Custom report creation may require knowledge of SQL queries, posing a challenge for some users.
- Limited Cloud Asset Management: Primarily focused on on-premises assets, with less emphasis on cloud-based resources.
Lansweeper pricing
Lansweeper offers four pricing tiers, billed annually:
- Free – $0/month for up to 100 assets, ideal for small networks.
- Starter – From $219/month, includes 2,000 assets, OT discovery, and 1 installation.
- Pro – From $399/month, includes up to 3 installations, SSO, and advanced insights.
- Enterprise – Custom pricing for 10,000+ assets, API access, and global support.
A free trial is available to test the platform before committing.
Lansweeper reviews and ratings
- Gartner Peer Insights: 4.4/5
- G2: 4.4/5
- Capterra: 4.5/5
“Lansweeper's on-prem instance has strong scanning and data rationalization capability. Its pricing is quite cheap compared to other new or major IT Asset Management tools.”
Verified user
G2 review
#3: ManageEngine Endpoint Central
ManageEngine Endpoint Central is a comprehensive Unified Endpoint Management (UEM) solution developed by Zoho Corporation.
It offers a centralized platform to manage and secure desktops, servers, laptops, mobile devices, and more. With its robust feature set, Endpoint Central is designed to streamline IT operations, enhance security, and improve compliance across diverse IT environments.
ManageEngine Endpoint Central key features
- Patch and Update Management – Automates Patch Management for operating systems and third-party applications, ensuring systems are up-to-date and secure.
- Asset Management – Provides detailed insights into hardware and software assets, facilitating efficient inventory tracking and license compliance.
- Remote troubleshooting – Enables IT administrators to remotely access and troubleshoot endpoints, reducing downtime and improving support efficiency.
- OS imaging and deployment – Simplifies the deployment of operating systems across multiple machines using pre-configured images.
- MDM – Manages and secures mobile devices with Mobile Device Management (MDM), including BYOD, through policy enforcement and remote actions.
- Configuration Management – Allows for the automation of routine configurations, such as software installations and system settings, across endpoints.
- Reporting and auditing – Generates comprehensive reports and audit logs to support compliance and informed decision-making.
ManageEngine Endpoint Central pros
- Comprehensive feature set – Offers a wide range of tools for Endpoint Management, reducing the need for multiple disparate solutions.
- User-friendly interface – Features an intuitive dashboard that simplifies navigation and management tasks.
- Scalability – Suitable for organizations of various sizes, from small businesses to large enterprises.
- Cost-effective – Provides robust functionality at a competitive price point, delivering value for investment.
ManageEngine Endpoint Central cons
- Initial setup complexity – Some users report that the initial configuration can be complex and time-consuming.
- Limited advanced reporting – While reporting is comprehensive, some users desire more advanced customization options.
- MDM limitations – MDM features may not be as extensive as those offered by specialized MDM solutions.
ManageEngine Endpoint Central pricing
ManageEngine Endpoint Central offers various pricing tiers to accommodate different organizational needs:
- Free Edition – Manages up to 25 endpoints, suitable for small businesses or testing purposes.
- Professional Edition – Starts at $795 per year for 50 endpoints, includes Asset Management, patch management, and remote control.
- Enterprise Edition – Starts at $945 per year for 50 endpoints, adds features like license management and OS deployment.
- UEM Edition – Starts at $1,095 per year for 50 endpoints, includes all features from the Enterprise Edition plus mobile Device Management.
Pricing may vary based on the number of endpoints and specific requirements. A free trial is available for organizations to evaluate the platform's capabilities.
ManageEngine Endpoint Central reviews and ratings
- Gartner Peer Insights: 4.6/5
- G2: 4.4/5
- Capterra: 4.6/5
“Not extremely pleased with Endpoint Central Cloud UEM. For what we ultimately use in the suite we could’ve saved money and used either a different ManageEngine / ZoHo product or a different software altogether. I’m not meaning to sound so hard on them, but I’m just not happy with what we got for the cost. We won’t be renewing the annual subscription.”
Andrew C. - IT Manager
Capterra reviews
#4: Freshservice
Freshservice is a cloud-based IT Service Management platform developed by Freshworks.
It offers a comprehensive suite of tools designed to streamline IT operations, enhance service delivery, and improve asset visibility. With its intuitive interface and robust automation capabilities, Freshservice is ideal for organizations seeking to modernize their IT infrastructure and Service Management processes.
Freshservice key features
- Automated asset discovery – Tracks hardware, software, and cloud assets using agent-based and agentless methods.
- Integrated CMDB – Maps relationships between assets and services for better impact and change management.
- SaaS Management – Monitors SaaS usage and ensures license compliance.
- Asset Lifecycle Management – Manages assets from procurement to retirement with warranty and depreciation tracking.
- Contract and purchase tracking – Keeps contracts and renewals organized with proactive alerts.
- AI-powered workflows – Uses Freddy AI to automate tasks and provide smart recommendations.
Freshservice pros
- Modern, intuitive UI – Easy for new users to navigate and adopt.
- Strong automation – Automates routine tasks and ticket routing.
- Flexible and scalable – Suits small IT teams and large enterprises alike.
- Integrated ITSM and ITAM – Centralizes service and Asset Management.
Freshservice cons
- Advanced features gated by higher plans – Project Management and analytics require upgrading.
- Limited customization in basic tiers – Some flexibility is only available in premium plans.
- Reporting could improve – Users mention a need for more advanced report options.
Freshservice pricing
Freshservice offers four pricing plans to accommodate various organizational needs:
- Starter – $19 per agent/month (billed annually): Includes basic ITSM features suitable for small teams.
- Growth – $49 per agent/month (billed annually): Adds features like Asset Management and service catalog.
- Pro – $99 per agent/month (billed annually): Includes advanced features such as change management and project management.
- Enterprise – Custom pricing: Offers full-featured ITSM solutions with advanced analytics and AI capabilities.
A 14-day free trial is available for organizations to evaluate the platform's capabilities.
Freshservice reviews and ratings
- Gartner Peer Insights: 4.3/5
- G2: 4.6/5
- Capterra: 4.5/5
"We use Freshservice in a small team and it works great for us. It is very easy to use. It provides all ITSM requirements. Overall it meets our requirements in IT, security, and accounting team."
Romil T., IT Helpdesk, Education Management
Capterra reviews
#5: Ivanti Neurons for ITAM
Ivanti Neurons for ITAM is a strategic IT Asset Management solution developed by Ivanti.
It offers comprehensive visibility and control over IT assets throughout their lifecycle, from procurement to disposal. With its flexible deployment options (cloud and on-premises) and integration capabilities, it's designed for organizations aiming to optimize asset utilization and reduce operational risks.
Ivanti Neurons for ITAM key features
- Asset Lifecycle Management – Tracks assets from acquisition to retirement, including procurement, deployment, maintenance, and disposal.
- Comprehensive asset repository – Maintains detailed records of hardware and software assets, including status, location, and warranty information.
- Product catalog and Vendor Management – Manages asset procurement processes and vendor relationships, enhancing procurement efficiency.
- Barcode scanning and mobile access – Enables quick asset identification and updates via mobile devices, facilitating remote Asset Management.
- Integration with ITSM and CMDB – Seamlessly integrates with Ivanti's IT Service Management solutions, providing a unified platform for IT operations.
Ivanti Neurons for ITAM pros
- Comprehensive asset tracking – Provides detailed visibility into IT assets, aiding in efficient management and decision-making.
- Flexible deployment options – Offers both cloud-based and on-premises solutions to suit various organizational needs.
- Integration capabilities – Integrates well with other Ivanti products, creating a cohesive IT management ecosystem.
- Mobile accessibility – Allows for Asset Management on-the-go through its mobile application.
Ivanti Neurons for ITAM cons
- Complex configuration – Initial setup and customization can be intricate, potentially requiring dedicated administrative resources.
- Limited out-of-the-box features – May necessitate additional customization to fully meet specific organizational requirements.
- User interface – Some users find the interface less intuitive compared to other modern ITAM solutions.
Ivanti Neurons for ITAM pricing
Ivanti does not publicly disclose specific pricing for Neurons for ITAM. Pricing is typically customized based on the organization's size, deployment preferences, and specific requirements. Interested parties are encouraged to contact Ivanti directly for a tailored quote.
#6: Snipe-IT
Snipe-IT is an open-source IT Asset Management solution developed by Grokability.
Designed for organizations seeking a customizable and cost-effective tool, it offers comprehensive asset tracking capabilities. With its self-hosted nature, Snipe-IT provides flexibility for businesses to tailor the system to their specific needs.
Snipe-IT key features
- Asset tracking – Manage hardware assets with barcode and QR code scanning, including assignment to users and locations.
- License Management – Monitor software licenses, track expirations, and ensure compliance.
- Custom fields and reporting – Add custom attributes to assets and generate detailed reports for audits and planning.
- REST API – Integrate with other systems and automate processes using the robust API.
- Email alerts – Receive notifications for expiring warranties, licenses, and upcoming check-ins.
Snipe-IT pros
- Cost-effective – Free to use with no limits on users or assets when self-hosted.
- Highly customizable – Open-source nature allows for extensive customization and integration.
- Community support – Active user community provides assistance and shared resources.
Snipe-IT cons
- Requires technical expertise – Initial setup and maintenance demand a certain level of technical skill.
- Limited advanced features – Lacks functionalities like GPS tracking and advanced alerting systems.
- No dedicated mobile app – Mobile access is available via browser, but there's no native mobile application.
Snipe-IT pricing
Snipe-IT offers a free self-hosted version with no restrictions on users or assets. For those preferring a hosted solution, paid plans are available:
- Basic Hosting – $39.99/month
- Small Business Hosting – $99.99/month
- Dedicated Hosting – $249.99/month
Additional support packages can be purchased separately, ranging from $449 to $4,999 per year, depending on the level of support required.
Snipe-IT reviews and ratings
- G2: 4.6/5
- Capterra: 4.4/5
“All in all, if you're looking for a very competitive price for great Asset Management, you should definitely go for it.”
Capterra review
#7: Spiceworks Inventory
Spiceworks Inventory is a free, cloud-based IT Asset Management solution developed by Spiceworks.
Designed for small to medium-sized businesses, it offers essential asset tracking and help desk functionalities without any cost. Its user-friendly interface and integration capabilities make it a practical choice for organizations seeking basic IT Asset Management tools.
Spiceworks Inventory key features
- Automated device discovery – Scans the network to identify and catalog connected devices, providing real-time hardware and software details.
- Customizable reporting – Generates detailed reports on device inventory, usage, and compliance, aiding in audits and budgeting.
- Help desk integration – Seamlessly integrates with Spiceworks Help Desk, enabling efficient ticket management and issue resolution.
- Mobile accessibility – Offers mobile apps for Android and iOS, allowing IT teams to manage assets on the go.
- Vendor and Contract Management – Tracks vendor information and contract deadlines, ensuring timely renewals and compliance.
Spiceworks Inventory pros
- Completely free – Offers full functionality without any cost, making it accessible for organizations with limited budgets.
- Easy setup – Quick to deploy with minimal configuration required, facilitating rapid implementation.
- Community support – Backed by an active community of IT professionals, providing shared knowledge and assistance.
Spiceworks Inventory cons
- Limited advanced features – Lacks functionalities like GPS tracking and advanced alerting systems, which may be essential for larger enterprises.
- Performance issues – Some users report that scanning can be resource-intensive, potentially affecting network performance.
- Interface usability – The user interface could be more intuitive, with some users finding navigation challenging.
Spiceworks Inventory pricing
Spiceworks Inventory is entirely free, offering unlimited access to all features without any user or asset limitations. The platform operates on an ad-supported model, allowing organizations to utilize its tools without incurring costs.
Spiceworks Inventory reviews and ratings
- G2: 4.0/5
- Capterra: 4.3/5
#8: JumpCloud
JumpCloud is a cloud-native platform that unifies identity, device, and access management, catering to modern IT environments.
It enables organizations to manage user identities, secure access, and oversee devices across various operating systems, including Windows, macOS, and Linux. Designed for remote and hybrid workforces, JumpCloud simplifies IT operations by consolidating multiple management tools into a single platform.
JumpCloud key features
- Unified Identity and Access Management – Centralizes user authentication with Single Sign-On (SSO) and Multi-Factor Authentication (MFA), enhancing security across applications and networks.
- Cross-platform Device Management – Provides remote management capabilities for devices running Windows, macOS, and Linux, including policy enforcement and patch management.
- Directory services – Offers cloud-based directory services that integrate with various protocols like LDAP, RADIUS, and SAML, facilitating seamless user and Device Management.
- Comprehensive integrations – Supports integrations with numerous applications and services, including Microsoft 365, Google Workspace, AWS, and Salesforce, streamlining IT workflows.
- Zero Trust security model – Implements a Zero Trust approach by continuously verifying users and devices before granting access, thereby reducing potential security risks.
JumpCloud pros
- All-in-one platform – Combines identity, access, and Device Management, reducing the need for multiple disparate tools.
- User-friendly interface – Features an intuitive UI that simplifies administration and reduces the learning curve for IT teams.
- Flexible deployment – Being cloud-based, it supports remote work environments and scales with organizational growth.
JumpCloud cons
- Pricing scalability – Costs can increase significantly as the number of users grows or as additional features are required.
- Limited advanced features – Some users report that advanced functionalities, such as detailed reporting and analytics, could be more robust.
- Integration limitations – While it integrates with many services, certain integrations may lack depth or require additional configuration.
JumpCloud pricing
JumpCloud offers a tiered pricing model based on the features and services required:
- Device Management – $11/user/month
- SSO – $13/user/month
- Core Directory – $15/user/month
- Platform – $22/user/month
- Platform Plus – $27/user/month
A free trial is available, and the first 10 users are free, making it accessible for small teams to evaluate the platform.
JumpCloud reviews and ratings
- Gartner Peer Insights: 4.5/5.
- G2: 4.5/5
- Capterra: 4.7/5
“I have been very happy with JumpCloud. I used to run an ActiveDirectory system for the small amount of users I have, and AD is so old, clunky, and often overkill. This is a lightweight solution that can allow you to manage your organization with ease using users, groups, and policies. Setting up a user in another state is just a click away on the panel.”
Chris C.
Capterra reviews
#9 Asset Panda
Asset Panda is a cloud-based IT Asset Management solution designed to help organizations track and manage their assets efficiently.
With its customizable platform and mobile accessibility, Asset Panda caters to various industries, including education, healthcare, and manufacturing. Its user-friendly interface and robust feature set make it a popular choice for businesses seeking a flexible Asset Management tool.
Asset Panda key features
- Customizable asset tracking – Tailor asset fields, workflows, and reports to fit specific organizational needs.
- Mobile app with barcode scanning – Manage assets on-the-go using the mobile app, which includes barcode scanning and GPS tracking capabilities.
- Maintenance Management – Schedule and track maintenance activities to ensure asset longevity and compliance.
- Audit and compliance reporting – Generate detailed reports to support audits and maintain regulatory compliance.
- Role-based access control – Assign user permissions to control access to asset information and functionalities.
Asset Panda pros
- Highly customizable – Adapt the platform to various workflows and industry-specific requirements.
- User-friendly interface – Intuitive design simplifies onboarding and daily use.
- Mobile accessibility – Manage assets remotely with the feature-rich mobile application.
Asset Panda cons
- Pricing can be high – Cost may be prohibitive for smaller organizations or those with extensive asset inventories.
- Limited offline functionality – Mobile app require internet connectivity, which can be a limitation in areas with poor coverage.
- Learning curve for advanced features – Some users may find it challenging to master complex configurations and integrations.
Asset Panda pricing
Asset Panda offers a subscription-based pricing model, primarily based on the number of assets managed. While specific pricing details are not publicly disclosed.
This pricing includes unlimited users, API access, phone support, and custom reporting. For a tailored quote, organizations are encouraged to contact Asset Panda directly.
Asset Panda reviews and ratings
- Gartner Peer Insights: 4.3/5
- G2: 3.9/5
- Capterra: 4.6/5
“Our experience with this tool have been great, we really love this product, now coming out of the free trial but really evaluating to keep the it”
Federico A.
Capterra review
#10: Device42
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Device42 is a comprehensive IT Asset Management solution designed to provide organizations with deep visibility into their IT infrastructure.
It excels in hybrid environments, offering robust discovery and dependency mapping capabilities. Device42 is particularly suited for enterprises seeking detailed insights into their IT assets and configurations.
Device42 key features
- Automated asset discovery – Continuously identifies and catalogs IT assets across on-premises and cloud environments without the need for agents.
- Dependency mapping – Visualizes relationships between applications, servers, and network components, aiding in impact analysis and change management.
- CMDB – Maintains a centralized repository of configuration items, enriched with metadata for effective IT Service Management.
- IP Address and Password Management – Tracks IP allocations and securely stores credentials, enhancing network organization and security.
- Integration capabilities – Offers RESTful APIs and webhooks for seamless integration with existing IT systems and tools.
Device42 pros
- Comprehensive discovery tools – Effectively manages a vast number of devices and configurations across diverse environments.
- User-friendly interface – Simplifies navigation and daily operations for IT teams.
- Responsive customer support – Praised for quick issue resolution and continuous feature enhancements.
Device42 cons
- Pricing transparency – Lacks publicly available pricing details, requiring direct contact for quotes.
- Complex task workflows – Some operations may involve multiple steps, potentially slowing down processes.
- Auto-discovery limitations – May not detect every device automatically, necessitating manual input for complete asset visibility.
Device42 pricing
Device42 operates on a tiered annual subscription model based on the number of devices managed.
For example, managing up to 1,000 devices is priced at $4,999 per year. Larger deployments, especially those overseeing over 10,000 servers across multiple cloud environments, may see costs exceeding $100,000 annually, depending on specific requirements and selected features.
Device42 reviews and ratings
- G2: 4.7/5
- Capterra: 4.8/5
“From stale spreadsheet, to scripted google sheets to Device42 was a journey that we took and now we're happy that these days are over. Device42 provide a great deal of visibility and help us in many process throughout the org.”
Garaldo M., SAM Analyst
Capterra review
Recommended reading
Hardware Asset Management Software: 10 Tools For 2025
Hardware Inventory Management software must-have features
When it comes to IT Hardware Inventory Management software, there are several must-have features that can greatly enhance your ability to track, manage, and optimize your hardware assets. Here are some of the main features to consider.
#1: Centralized asset database
An Inventory Management software should provide a centralized database where you can store all relevant information about your hardware assets. This information includes details such as device specifications, purchase dates, warranty information, location, and assigned users.
A single, comprehensive database enables easy access to accurate and up-to-date information about your hardware inventory.
#2: Automated asset tracking
Automation is a crucial feature that can save time and improve IT Hardware Inventory Management accuracy.
The software should be able to automatically track asset status changes, such as device assignment, movement between locations, or maintenance history.
#3: Barcode or QR code scanning
The software should support barcode or QR code scanning capabilities to streamline the process of adding new assets to your inventory and updating their status.
Scanning codes on devices helps automate data entry and minimizes manual errors, making tracking and managing hardware assets faster and more efficient.
#4: Inventory reporting and analytics
A robust Inventory Management software should offer comprehensive reporting and analytics capabilities. It should generate customizable reports that provide insights into asset utilization, maintenance history, depreciation, and other key metrics.
These reports help you make informed decisions, identify trends, optimize resource allocation, and plan for future hardware needs.
#5: Asset categorization and grouping
Effective inventory management software allows you to categorize and group your hardware assets based on various criteria, such as device type, department, location, or status. This feature lets you organize your inventory to align with your specific needs, making it easier to locate and analyze assets when required.
With InvGate Asset Management, you can generate smart tags to identify assets, unauthorized moves, or changes automatically.
#6: User-friendly interface
A user-friendly interface is essential for efficient and intuitive navigation within inventory management software. The interface should be well-designed, visually appealing, and easy to understand, even for non-technical users.
It should provide clear menus, icons, and labels that simplify tasks such as adding new assets, updating information, or generating reports. A responsive and intuitive interface enhances user adoption, reduces training time, and increases productivity in managing hardware inventory.
#7: Integration with other systems
Seamless integration with other systems such as procurement, help desk, or Service Management tools is essential for efficient Hardware Inventory Management.
Integration allows smooth data flow and reduces the need for manual data entry across multiple platforms. It enables you to leverage existing systems and processes while maintaining accurate and consistent data across different departments.
#8: Security
Security is a critical aspect of managing your hardware assets, especially considering the sensitive information they contain. When choosing a software solution, it is important to consider security features that protect your data and ensure the integrity of your IT infrastructure.
With InvGate Asset Management’s features, you can detect devices running unauthorized software, be alerted of devices running outdated and unmaintained software versions, and check assets with upcoming warranty expiration.
#9: Alerting and notifications
The software should provide alerting and notification capabilities to stay on top of important events and changes related to your hardware inventory.
This feature can notify you of scheduled maintenance tasks, low stock levels, or any other critical events that require attention. Alerts and notifications help you proactively manage your hardware assets and take timely actions to avoid disruptions.
#10: Support
Having reliable and responsive customer support is crucial when using IT Hardware Inventory Management software. Look for software providers that offer comprehensive support services, including access to a knowledge base, documentation, tutorials, and training materials.
Prompt and helpful customer support through various channels such as email, chat, or phone can greatly assist in resolving issues, answering questions, or providing guidance when needed. Good support ensures that you can maximize the software's benefits and address any challenges that may arise during implementation or day-to-day usage.
Final thoughts
Managing IT hardware is no longer just about knowing where your laptops are — it’s about gaining full visibility, staying compliant, optimizing costs, and enabling smarter decisions across the entire IT lifecycle.
Whether you choose an open-source tool like Snipe-IT, an enterprise-grade platform like Ivanti Neurons, or an all-in-one solution like InvGate Asset Management, the right software will help you stay ahead of growing complexity. Evaluate your needs, compare features, and don’t underestimate the power of a well-organized IT inventory — it’s the foundation for a more secure, efficient, and future-ready organization.
