Top 6 Asset Tracking Software Solutions For 2025

Choosing the right asset tracking software isn’t easy. With so many options on the market, it’s hard to know where to start.

That’s why we put together this curated list (based on experience and market research) to help you find a solution that matches your goals, budget, and team size.

Overview of the top 6 asset tracking software solutions for 2025

Like we said, this is a short but well-thought-out list. We aimed to cover all the essential features an asset tracking software should have while ensuring a diverse selection in terms of capabilities and pricing. Here’s our curated list of alternatives: 

1. InvGate Asset Management – Ideal for those looking for a no-code, customizable, intuitive, and scalable platform. Includes integrations, automation, and AI capabilities.
   
   
2. AssetTiger – One of the few tools offering a fully free plan (up to 250 assets), making it a great option for small businesses or teams with limited budgets.
   
   
3. ManageEngine Asset Explorer – Designed for corporate environments with complex infrastructure. Stands out for its automatic network asset discovery and Active Directory integration.
   
   
4. Asset Panda – Suitable for organizations with basic IT needs. While it's one of the most cost-effective options, it lacks comprehensive IT Asset Management capabilities.
   
   
5. Sortly – Built for users who value simplicity and mobility. Offers a visual and intuitive Inventory Management experience from mobile devices, using photos and QR codes.
   
   
6. AirFinder OnSite – A strong choice for industries requiring real-time tracking. Combines software with hardware to precisely locate physical assets using RTLS technology.

#1. InvGate Asset Management

InvGate Asset Management: 5-minutes Demo

InvGate Asset Management is an Asset Management tool that lets you discover, monitor, and manage assets with great flexibility. Its no-code approach and intuitive interface make it easy to use from day one. 

The platform offers flexible deployment options (on-premise or in the cloud) ensuring a seamless setup that adapts to your organization’s needs. The best part? It grows with your business, making it fully scalable as your needs evolve. 

Trusted by organizations like NASA, KPMG, and PwC, it’s a proven solution for teams that need visibility, control, and efficiency.

InvGate Asset Management benefits

InvGate Asset Management offers numerous benefits. We've already highlighted our no-code approach, intuitive interface, and multiple deployment options. But there's more. 

We recently renewed our SOC 2 Type II Certification, reinforcing our commitment to data security and compliance. This ensures that your assets remain protected, adhering to the industry’s highest standards for data protection and regulatory compliance.

Plus, it integrates with a wide range of tools, including InvGate Service Management, our IT Service Management (ITSM) solution, for a fully connected IT ecosystem.

InvGate Asset Management features 

InvGate Asset Management offers a complete set of features to streamline asset tracking and give your organization full control over its assets:

1. Multiple asset input methods — Add assets manually, through the agent, automated discovery, or integrations. This ensures your inventory stays accurate with minimal manual work.
   
   
2. Detailed asset profiles — Each asset includes relevant data depending on its type (hardware, software, cloud, etc.). You get a complete view tailored to what you’re tracking.
   
   
3. Custom fields — Create personalized fields to capture specific information. Ideal for teams with unique tracking needs or specialized processes.
   
   
4. Smart tags — Automatically group and label assets based on custom rules. It keeps your inventory organized without the need for manual updates.
   
   
5. Health rules — Set conditions to flag assets by health status. Quickly identify risks or maintenance needs with color-coded insights.
   
   
6. Alerts and notifications – Stay updated on asset changes or status with customizable alerts.
   
   
7. QR codes for assets — Generate and assign QR codes to any assets. Just scan to instantly access the asset’s full profile from anywhere.
   
   
8. Dashboards and reports – Visualize inventory data, detect trends, and support better decision-making.

InvGate Asset Management pros

1. No-code configuration and customization – Easily tailor the platform to your processes without writing a single line of code.
   
   
2. InvGate AI Hub – Leverages AI to streamline ticket handling, summarize information, and suggest next steps.
   
   
3. Robust automation features – Automates workflows, asset updates, and license assignments to reduce manual work and human error.
   
   
4. Responsive customer support – A dedicated team ready to assist with setup, scaling, and ongoing success.

InvGate Asset Management reviews and comments 

InvGate Asset Management is trusted by organizations worldwide, earning a 4.4 out of 5 rating on Gartner Peer Insights. But you don’t have to take our word for it — see what our customers have to say:

"InvGate allowed us to unify the management of all our IT assets, optimizing our daily operations and giving us accurate, real-time visibility. It has been a paradigm shift that helped us make more agile and strategic decisions."

Ayelén Rodríguez
Mirgor’s Head of Support and Microinformatics

InvGate Asset Management pricing

InvGate Asset Management offers a transparent and scalable pricing model to fit businesses of all sizes. The platform provides three pricing tiers:

• Starter – $0.21 per node/month (billed annually at $1,250), designed for up to 500 nodes, including comprehensive IT inventory, network discovery, and IT security rules.

• Pro (most popular) – $0.38 per node/month (billed annually), covering 501 to 10,000 nodes, with additional features like software metering, remote desktop integrations, and Configuration Management Database (CMDB) for centralized visibility.

• Enterprise – Custom pricing tailored to your organization’s needs, supporting custom nodes, on-premise hosting, SSO integration, and advanced security configurations.

All plans are billed annually, ensuring long-term cost efficiency. Plus, you can start with a 30-day free trial (no credit card required) to experience InvGate Asset Management before committing.

#2: AssetTiger

AssetTiger is a free, cloud-based asset tracking tool created by MyAssetTag.com. It offers full functionality for up to 250 assets, making it a great option for small teams and organizations with limited budgets.

Despite its free plan, it includes key features like check-in/check-out, maintenance scheduling, barcode scanning, and unlimited users — all through a simple, mobile-friendly platform. 

AssetTiger features 

AssetTiger provides a robust set of tools to streamline asset tracking:

1. Unlimited users — Add as many users as you need at no extra cost, with customized access levels ranging from limited viewing to full administrator.
   
   
2. Custom and predefined reports — Generate unlimited reports based on asset status, depreciation, maintenance, check-out history, and more. Save and reuse reports to get the most out of your data.
   
   
3. Email alerts and reminders — Set automated alerts for maintenance, overdue items, and expiring contracts or licenses to reduce risk and stay ahead of deadlines.
   
   
4. Mobile barcode scanning — Instantly update asset records in the field by scanning barcodes with the AssetTiger mobile app—ideal for audits and on-the-go management.
   
   
5. Maintenance scheduling — Create maintenance routines based on your assets' needs and monitor performance through dedicated reports.
   
   
6. Check-in and check-out tracking — Track every asset interaction across your organization, with detailed logs of people, dates, due times, and locations in the Events tab.

AssetTiger pros

1. Free for up to 250 assets — A rare find in the asset tracking space, ideal for small businesses or tight budgets.

2. Comprehensive feature set — Includes maintenance tracking, depreciation, document storage, and check-in/check-out.

3. User-friendly interface — Easy to navigate, even for non-technical users.

4. Unlimited users — Assign different access levels to match your organization’s structure.

5. Mobile app included — Perform tasks on the go, including barcode scanning and updates.

6. Customizable settings — Offers flexibility to adapt the platform to your tracking workflows.

AssetTiger cons

1. Search functionality can be unreliable — Some users report difficulty locating assets, even when all fields are properly filled.
   
   
2. Limited data structure — While tables can be exported, there are no relational database elements like primary keys.
   
   
3. No backup function — The system currently lacks a native data backup feature, which may concern some users with strict data retention needs.

AssetTiger reviews and comments

AssetTiger has received a 4.6 out of 5 rating on Capterra, earning praise for its ease of use and customizable features. Here’s what a satisfied user had to say:

"This has helped me manage our assets across our various campuses and departments effectively. The ease of use and numerous functions and personalized options helped me customize the product which works well for our company."
Stuart B.
Group Operations Manager

AssetTiger pricing

AssetTiger might be one of the few free asset tracking software. From that point on, AssetTiger offers flexible pricing subscription plans to accommodate organizations of various sizes:

• Up to 250 assets: Free.
• Up to 500 assets: $120 per year or purchase asset tags worth $180 annually.
• Up to 2,500 assets: $230 per year or purchase asset tags worth $345 annually.
• Up to 10,000 assets: $400 per year or purchase asset tags worth $600 annually.
• Up to 50,000 assets: $800 per year or purchase asset tags worth $1,200 annually.
• Up to 250,000 assets: $1,600 per year or purchase asset tags worth $2,400 annually.

#3: ManageEngine Asset Explorer

ManageEngine Asset Explorer is a web-based ITAM tool built to track and manage IT assets throughout their lifecycle. It centralizes asset discovery, license compliance, purchase orders, contracts, and reporting, making it a solid choice for organizations with complex IT infrastructures.

While it’s possible to register non-IT assets manually, the platform is primarily optimized for tracking IT equipment and software. This may limit its usefulness for organizations looking to manage a wider variety of asset types.

ManageEngine Asset Explorer features

AssetExplorer allows organizations to detect, identify, and monitor IT assets from a centralized web console. It simplifies the management of purchase orders, contracts, and warranties while providing insights into costs and maintenance schedules.

Key functionalities include:

1. Automatic asset discovery — Scans your network to detect hardware and software across multiple platforms, with or without agents.

2. License compliance — Tracks software usage and alerts you to unauthorized installations or license violations.

3. Purchase and Contract Management — Manages key procurement data, including vendors, warranties, and expiration alerts.

4. Asset lifecycle tracking — Follows assets from acquisition to disposal, supporting depreciation and audit processes.

5. Configuration Management Database (CMDB) — Maps configuration items and their relationships to support impact analysis and root cause detection.

ManageEngine Asset Explorer pros

1. Full lifecycle visibility — Users value the ability to track assets from purchase to disposal in a clear, structured way.

2. Automated procurement workflows — Features like contract expiration alerts and vendor-asset linking simplify renewals and Vendor Management.

3. Accurate and automatic discovery — The automated detection of assets reduces manual effort and improves inventory accuracy.

ManageEngine Asset Explorer cons

1. Primarily built for IT assets — While it can track non-IT assets manually, it lacks native support for general-purpose asset categories.

2. Interface can feel outdated — Some users report that the UI feels clunky or not very intuitive.

3. Steep learning curve — Full setup and configuration may take time, especially for teams without prior ITAM experience.

4. Limited integrations — Compared to newer platforms, integration with third-party tools may be more restricted.

ManageEngine AssetExplorer reviews and comments

ManageEngine AssetExplorer has received a 4.3 out of 5 rating on Gartner Peer Insights, highlighting its automation capabilities and comprehensive Asset Lifecycle Management. Here’s what a user had to say:

"Through using AssetExplorer, it made it far easier to prepare for audits by having key hardware and software details in order. Its capability to generate a checklist using past records was beneficial in internal and external compliance a lot."

Suwatchai C.,
Computer Operator
Capterra reviews

ManageEngine AssetExplorer pricing

ManageEngine AssetExplorer is available in three versions:

• Free Edition – Full functionality but limited to 25 nodes.
• Trial Version – Fully functional for 30 days, with a 250-node limit.
• Professional Edition – Paid version with full functionality and scalable node management, depending on the acquired license.

For specific pricing details on the Professional Edition, organizations need to consult the ManageEngine website.

#4: Asset Panda

Asset Panda Asset Panda is a cloud-based asset tracking platform designed for small to mid-sized organizations with straightforward needs. It helps teams manage a wide range of assets through a customizable and mobile-friendly interface.

While it offers flexibility through custom fields, workflows, and integrations, the setup can be time-consuming, and its functionality may fall short for organizations with more complex IT requirements. It's best suited for teams looking for a simple, centralized way to keep track of physical assets without heavy technical overhead.

Asset Panda features

1. Check-in/check-out system — Track asset assignments across your organization and maintain accountability with detailed usage logs.

2. Custom fields and workflows — Adapt the platform to your needs by customizing fields, reports, and workflows without coding.

3. Asset location tracking — Monitor asset movement across departments to prevent loss and optimize resource allocation.

4. Integrations — Connect with over 18 systems, including ticketing tools and Active Directory, to sync data and streamline operations.

5. Cloud-based platform — Access the system from anywhere with automatic updates and secure infrastructure.

Asset Panda pros

1. Real-time visibility — Offers up-to-date insights into asset status, including depreciation, repair history, warranties, and ownership.

2. Report automation and forecasting — Automates reporting and supports purchase planning to reduce downtime and improve budgeting.

3. Cloud accessibility and strong security — Fully cloud-based with SOC 2 Type II certification and TLS 1.2 encryption for secure, remote access.

Asset Panda cons

1. Limited functionality for complex needs — While customizable, it may lack advanced features required by larger organizations or IT-heavy environments.
   
   
2. Poor customer support — Users frequently report slow response times and inconsistent support quality.
   
   
3. Steep learning curve — Customization options can be overwhelming and time-consuming for teams without technical expertise.
   
   
4. Higher pricing — Compared to similar tools, it can be expensive, especially given its feature limitations.

Asset Panda pricing

Asset Panda employs a flexible pricing model based on the number of assets tracked, rather than the number of users. This approach includes unlimited users and emphasizes providing real-time information about assets.

Specific pricing details are not publicly disclosed; interested organizations are encouraged to request a quote tailored to their needs.

Asset Panda reviews and comments

Asset Panda has received a 4.3 out of 5 rating on Gartner Peer Insights. Users appreciate its customization capabilities and mobile accessibility. One reviewer noted: 

"Overall experience with Asset Panda was ok/positive. It helped a previous employer streamline their Asset Management processes at the time, making it a lot easier to track resources and especially equipment in different locations."

Reviewer Function: IT Services

While Asset Panda offers robust features and flexibility, organizations should consider the potential complexity of customization and assess whether it aligns with their resources and expertise.

#5: Sortly

Sortly is an asset tracking and Inventory Management platform developed by Sortly, Inc. Its standout feature is its visual-first, intuitive interface, which allows users to manage assets using photos, folders, and custom fields.

Designed primarily for small businesses and field teams, Sortly is fully cloud-based (with offline mobile capabilities) and requires no complex setup or IT expertise. It’s ideal for organizations looking for a lightweight, mobile-friendly solution to track tools, equipment, or supplies (particularly in industries like construction, events, or retail). 

Sortly features 

1. Mobile-first barcoding & QR scanning — Quickly scan items to add, update, and manage assets from any device using camera-based scanning.

2. Photo-based visual tracking — Upload high-res images to recognize items at a glance and track their condition over time. 

3. Custom folders, fields & tags — Organize assets with personalized folders and metadata to match your workflow.

4. Low stock & date-based alerts — Automatically notify your team when materials run low or maintenance schedules are due.

5. Activity & inventory reports — Generate detailed insights into item counts, movements, user actions, and stock trends. Includes PDF/CSV exports and report subscriptions.

6. Offline mobile access & auto-sync — Use the app in the field without connectivity; changes sync automatically when you're back online.

7. Pick lists & purchase orders — Build pick lists for tasks and generate POs directly using asset data.

8. Integrations & API support — Connect with tools like QuickBooks, Slack, Teams via integrations or API/webhooks/SSO.

Sortly pros 

1. Efficient warehouse operations — Users report it streamlines locating and managing items, especially in warehouse and field settings.

2. Accurate asset tracking — Helps reduce waste and stock issues by keeping close control of inventory levels and expiration dates.

3. Improved team coordination — Real-time access allows teams—especially hybrid or remote—to collaborate effectively across locations.

Sortly cons 

1. Performance limitations — Some users find the app slow and lacking in advanced functionality for larger or more complex operations.

2. Pricing concerns — The cost can be high for small businesses needing access to premium features.

3. Barcode scanning issues — The scanning feature is often inconsistent, requiring manual entry.

4. Limited integrations — Sortly lacks native integrations with IT tools or platforms, making it less suitable for technical environments.

5. Not designed for asset tracking — It doesn’t support Software License Management, network discovery, or other ITAM-specific capabilities.

Sortly pricing

Sortly offers five pricing plans, starting with a free option for up to 100 items and one user. Paid plans range from $24/month to $149/month (billed annually), depending on the number of items and users. Enterprise plans are available upon request.

Sortly reviews and comments

With just 10 ratings on Gartner Peer Insights, Sortly holds an impressive 4.6 out of 5 score. Here’s what its users have to say about it:

“It has allowed us to cut down our spend on stock in our facility. Because we can keep track of expiration dates and input quantity minimums, it has allowed us to reduce our waste.“
Elizabeth P
Director, Travel Operations
Capterra reviews

#6: AirFinder OnSite

AirFinder OnSite, developed by Link Labs, is a real-time location system (RTLS) that combines cloud-based software with dedicated hardware (like BLE tags and gateways) to track physical assets with high precision — both indoors and outdoors.

Unlike traditional asset tracking software, AirFinder is part of a full RTLS infrastructure, making it ideal for enterprises in manufacturing, logistics, and healthcare that need detailed, real-time visibility. However, its reliance on custom hardware means it’s better suited for large-scale deployments, not for general IT or small business use.

AirFinder OnSite features

1. Real-time indoor and outdoor tracking — Locate assets accurately using BLE, GPS, and LPWAN without relying on Wi-Fi.
   
   
2. Geofencing and zone alerts — Set virtual boundaries and get notified when assets enter or leave defined areas.
   
   
3. Sensor-enabled tags — Monitor temperature, humidity, motion, or tampering conditions in real time.
   
   
4. Interactive mapping — Visualize asset locations on custom facility maps or outdoor environments.
   
   
5. Long battery life — Tags are optimized to last 1–3 years with minimal maintenance.
   
   
6. Scalable infrastructure — Supports thousands of assets with lower infrastructure costs than traditional RTLS solutions.

AirFinder OnSite pros

• Highly accurate indoor tracking — AirFinder delivers sub-meter location accuracy using BLE and LPWAN, outperforming many traditional RTLS systems.

• Lower cost RTLS infrastructure — Tags and beacons cost significantly less (around $8–15 per tag) than alternatives like UWB systems.

• Peace of mind for asset visibility — Users praise its reliability in tracking equipment location, providing a consistent sense of control over assets.

AirFinder OnSite cons

• Some feature limitations — Although highly accurate, the platform may lack advanced features compared to more mature RTLS offerings.

• Infrastructure setup required — Needs hardware deployment (tags, beacons, gateways), which can be costly and time-consuming.

• Not ideal for small setups — Overkill for basic or small-scale asset tracking due to complexity and investment.

AirFinder OnSite pricing

AirFinder follows a hardware + subscription-based pricing model, tailored to each organization’s scale and use case:

• Hardware costs – You purchase physical components like BLE tags, beacons, and optional gateways. Tag prices range from $8 to $15 USD each, depending on the model and order volume.

• Software subscription – Access to the AirFinder cloud platform is billed as a recurring subscription, with pricing based on the number of assets, type of tracking (indoor/outdoor), and feature set (e.g., sensor data, mapping, analytics).

• Custom quotes – Since deployments vary widely, Link Labs offers custom quotes after evaluating your facility size, number of assets, and industry requirements.

• Starter kits available – For testing, they offer evaluation kits (e.g., the SuperTag Pro Kit for ~$749) that include sample hardware and limited-time software access.

How to choose software for asset tracking?

With so many tools on the market, choosing asset tracking software can be tricky. The best way to start is by understanding what your organization is trying to achieve. Clarify your goals, pinpoint the specific challenges you want to address, and consider your team’s day-to-day needs. This will help you focus on solutions that actually solve problems. 

Once you know what you need, it’s time to weigh it against what’s possible. Look at your financial, technical, and operational capacity. Can your team manage a complex tool? Do you need something that integrates easily with your existing systems? The ideal software sits at the intersection of what you want and what you can support. 

In conclusion

Finding the right asset tracking software isn’t just about features—it’s about finding a tool that fits your team, your goals, and your budget. Whether you need real-time visibility, strong automation, or just a simple way to stay organized, there’s a solution in this list for you.

Want to experience what a scalable, intuitive platform feels like? Don't forget you can try InvGate Asset Management free for 30 days.