Microsoft has announced Microsoft Office 2016-2019 end of life support. It is scheduled for October 14, 2025. So, if you're still running Microsoft Office 2016 or Microsoft Office 2019, it’s time to start planning for the future — but don’t panic just yet!
There’s still time to make a smooth transition to modern alternatives. So, how to prepare for Microsoft Office 2016-2019 end of life support? We are here to find out.
In this post, we’ll explain what Microsoft Office 2016-2019 end of life support means, when it will happen, and what steps you should take to prepare. Plus, we’ll explore how InvGate Asset Management can help make the transition easier, so you don’t miss a beat.
Let’s dive in!
When is Microsoft Office 2016-2019 end of life support?
Both Office 2016 and 2019 are headed for the dreaded EOL support status. Office 2016 is set to lose support on October 14, 2025, while Office 2019 will follow on October 14, 2025. While these dates seem far off, they mark a crucial turning point: these versions will no longer receive security updates or technical support from Microsoft.
What exactly does this mean for you? End of life means that Microsoft will stop all updates — no more security patches or bug fixes. This can expose your systems to potential vulnerabilities if you continue to use these versions after the deadline. In the next paragraphs, we’ll break down what end of life support really means for Microsoft.
What does end of life support mean?
End of life support refers to the stage when Microsoft stops providing updates, patches, and technical assistance for a specific version of its software. Once a product reaches this milestone, it no longer receives any kind of support, including crucial security updates, bug fixes, or performance improvements. This exposes users to potential security threats, as any new vulnerabilities found in the software will not be addressed by Microsoft.
For Microsoft Office 2016 and 2019, reaching end of life support means businesses using these versions must prepare to transition to a supported solution, such as Microsoft 365 or Office LTSC 2021.
Continuing to use unsupported software leaves organizations vulnerable to cyber attacks and compliance risks, as the lack of updates creates an open door for security breaches. Thus, it is critical for users to plan ahead and make necessary upgrades or migrations before the end of life support deadline.
How many devices are still running Microsoft Office 2016/2019?
According to InvGate research made this October, a significant percentage of organizations are still running older Microsoft Office versions, despite the upcoming end-of-life support in 2025.
Approximately 37% of devices are currently using Microsoft Office 2016 or 2019, which puts these businesses at risk once Microsoft ceases support. This presents a pressing need for companies to evaluate their software usage and take action before vulnerabilities arise.
By proactively identifying which systems are still on these outdated versions, organizations can begin transitioning to more secure, supported solutions. And InvGate Asset Management can streamline this process, helping businesses track licenses and plan their next steps efficiently.
Understanding EOL Meaning: What It Is And Why it Matters
What should users do with Microsoft Office 2016-2019 end of life support?
So, what should you do if you’re still using Office 2016 or 2019? Microsoft strongly recommends transitioning to Microsoft 365, particularly the Microsoft 365 E3 plan. This cloud-based solution ensures that you’ll always have access to the latest updates and security features, eliminating the need for constant upgrades.
Microsoft 365 also offers a host of other benefits, like real-time collaboration, cloud storage, and AI-powered features to boost productivity. With its ongoing support and feature updates, it’s a future-proof solution for any organization.
Can’t move to the cloud? Upgrade to Office LTSC 2024
If moving to the cloud isn’t an option, you can still upgrade to Office LTSC 2024, which offers a fixed, non-subscription-based version of Office with essential security updates. However, this is more of a stop-gap measure, as it still lacks the continuous updates that cloud-based solutions like Microsoft 365 provide.
Cloud Migration Strategy: A Complete Guide for Your Business
Prepare to make your move: Other measures you can take
Even if you're not quite ready to transition to Microsoft 365, there are a few things you can do to prepare for the End of Life for Office 2016 and 2019:
- Review your current licenses and see if you have any unused licenses for more up-to-date software.
- Evaluate your business needs and determine if cloud solutions could benefit your organization in the long run.
- Train your employees on newer versions of Office or Microsoft 365 to make the transition smoother.
How to detect if you have Office 2016/2019 licenses in your organization
If you’re unsure about whether this measure will impact your organization, you can use InvGate Asset Management to quickly assess your situation.
Let’s see how you can identify devices still running these outdated versions and use the Compliance module to manage licensing effectively.
1. Detect Microsoft Office 2016-2019 devices with InvGate Asset Management
Using InvGate Asset Management, you can easily track which devices in your organization are still running Office 2016 or 2019. This allows you to:
- Identify and replace outdated software.
- Ensure that all systems are up to date and secure.
- Minimize the risk of security breaches.
All you have to do is run the following query: Software Name.is:Microsoft Office 2019 or Software Name.is:Microsoft Office 2016. And that’s it! In a few seconds, you can have a complete list of devices that need attention.
2. Prepare your company with the InvGate Asset Management compliance module
On the other hand, InvGate’s Compliance module can help you:
- Check if you have any unused or vacant licenses for newer Office versions.
- Check how much you pay for the current licenses your company is using and estimate the costs of upgrading or replacing Office 2016-2019.
- Stay compliant with licensing agreements to avoid unexpected fees.
If you go to Contracts > Software Compliance, you can filter by provider and see in a glimpse all the acquired licenses, along with their usage and cost.
Alternatives to Microsoft Office: What else is out there?
While Microsoft Office remains a top choice for businesses, there are alternatives worth considering if you’re exploring different productivity tools. Here are some of the leading options:
- Google Workspace: A cloud-based suite of tools like Docs, Sheets, and Gmail, Google Workspace offers real-time collaboration, seamless integration, and cloud storage similar to Microsoft 365. It’s often a popular choice for teams already using Google services.
- LibreOffice: This free, open-source alternative offers many of the same functionalities as Microsoft Office, including word processing, spreadsheets, and presentations. However, it may not offer the same level of polish or integration for business environments.
- Zoho Workplace: Another cloud-based suite, Zoho Workplace provides a comprehensive range of tools for word processing, spreadsheets, presentations, and more. It’s a great option for small and medium-sized businesses looking for a budget-friendly alternative.
Microsoft Office current versions
Microsoft Office is a suite of productivity software that includes well-known applications like Word, Excel, PowerPoint, and Outlook. It’s been a cornerstone for businesses and individuals worldwide, helping users create documents, spreadsheets, presentations, and manage emails.
However, Office 2016 and Office 2019 are nearing the end of their lifecycle. Microsoft has set the final support date for both versions as October 14, 2025. This means that after this date, neither version will receive security updates, bug fixes, or technical support.
1. Microsoft Office 2016
Microsoft Office 2016 was released in September 2015 and became a popular choice for businesses and individuals looking for reliable productivity software. However, all good things must come to an end. Office 2016 will officially reach End of Life on October 14, 2025. After this date, Microsoft will no longer provide updates or support for the suite.
2. Microsoft Office 2019
Microsoft Office 2019 arrived three years later, in September 2018, with updated features and functionality. However, just like its predecessor, Office 2019 is also approaching End of Life. Microsoft will end support for this version on October 14, 2025, aligning with the same deadline as Office 2016.
3. Microsoft Office 365
Unlike Office 2016 and 2019, Microsoft Office 365 (now known as Microsoft 365) operates on a subscription basis, providing continuous updates, including security patches and new features. Because it's cloud-based, Microsoft 365 doesn't have an End of Life date. This means you’re always up to date with the latest features and security improvements.
Conclusion
Microsoft Office 2016-2019 end of life support is fast approaching, but there’s no need to panic. While these versions will no longer receive updates or support after October 14, 2025, you have plenty of options to ensure a smooth transition. Whether you opt for Microsoft 365 or upgrade to Office LTSC 2024, the key is to plan ahead and avoid leaving your systems vulnerable.
With InvGate Asset Management, you can simplify the process by identifying outdated software and managing your licenses effectively, making sure your business stays secure and compliant.
Want to see it for yourself? Just get a 30-day free trial to test it!
Frequently Asked Questions (FAQs)
1. When is Microsoft Office 2016-2019 end of life support?
Office 2016 and 2019 will both reach End of Life on October 14, 2025.
2. Does Office 2016 still get updates?
Yes, Office 2016 will continue to receive updates until October 14, 2025.
3. Does Office 2019 still get updates?
Yes, Office 2019 will receive updates and support until October 14, 2025.
4. Which versions of Microsoft Office are still supported?
Office 2021 and Microsoft 365 are still supported and receive regular updates.
5. How does InvGate Asset Management help with software end of life?
InvGate Asset Management helps you track which devices are running outdated software like Office 2016 and 2019, and it manages licensing and compliance to ensure a smooth transition to updated software.
6. Is Microsoft Office 2016 still supported?
No, Microsoft Office 2016 Active Support ended 4 years ago. Also, it will reach its End of Support on October 14, 2025. This means that it no longer receives security updates, technical support, or bug fixes from Microsoft.
7. How long will Office 2019 be supported?
Microsoft Office 2019 will receive security support until October 14, 2025. After this date, it will reach its end of life support, meaning it will no longer get security updates or technical assistance.
8. Is Outlook 2016 no longer supported?
Yes, Outlook 2016, as part of the Office 2016 suite, is no longer supported. Active support ended 4 years ago. Security support will continue until October 14, 2025.
9. Is Outlook 2019 out of support?
Not yet. Outlook 2019 will continue to receive security support until October 14, 2025, in line with the Office 2019 suite’s lifecycle.
10. What is the difference between Microsoft Office 2016 and 2021?
The primary difference between Office 2016 and Office 2021 is the set of features and updates. Office 2021 includes improved collaboration tools, cloud storage integration, and updated applications like Excel, Word, and PowerPoint. Office 2021 also benefits from a more modern interface, enhanced performance, and support for newer file formats, making it more suitable for today's work environments.
11. How do I update my Outlook 2016 version?
To update from Outlook 2016, you’ll need to purchase a newer version of Office or subscribe to Microsoft 365, which provides the latest version of Outlook. Once you’ve acquired a new version, follow Microsoft’s installation and migration guides to ensure a smooth update without losing your data.
12. Can I upgrade from Office 2019 to Office 2021?
Yes, you can upgrade from Office 2019 to Office 2021 by purchasing the new version. However, if you prefer ongoing updates and cloud-based functionality, Microsoft 365 might be a better long-term solution, as it includes access to the latest versions of Office apps without needing to make repeated purchases.
