Dropbox vs. Google Drive vs. OneDrive: Which is Better for your Business?

Jorge Farah February 27, 2023
- 8 min read

Choosing the right file storage and collaboration platform can be tough, with so many options on the market. The market is filled with options, and they can seem pretty similar on the surface. Therefore, we'll oppose Dropbox vs. Google Drive vs. OneDrive to see precisely how they differ.

To begin with, they are all cloud-based file hosting services that facilitate working and collaborating in the digital workplace. Google Drive and OneDrive, in particular, have their own ecosystems of office apps to integrate with, which is something Dropbox lacks.

But we're barely scratching the surface. Keep reading for a complete clash of platforms!

How to choose a file hosting service

When selecting a file hosting service, you need to keep in mind certain things, such as:

  1. Storage space: Determine how much storage you need for all your files and choose a service with enough space.

  2. Safety & Privacy: It's important to know the service's level of security and privacy. Look for platforms that have encryption and secure data transfer protocols in place.

  3. Integrations: Make sure the service seamlessly integrates with your organization's tech stack, like your office productivity suite or service desk.

  4. Sharing & collaboration: If you plan on sharing or collaborating on files with others, look for a service that makes it simple and secure.

  5. Cost: Check the price of the service and select a plan that fits within your budget.

  6. User-friendly: Choose a service that's easy for your team to use and get started with quickly.

  7. Mobile access: If you need to access files on the go, make sure that the platform of your choice offers a mobile app.

  8. Customer support: Find a file hosting service with responsive and helpful customer support in case you need help.

  9. Performance: Lastly, pick a fast and reliable option that can handle large files.

Dropbox vs. Google Drive vs. OneDrive comparison

When it comes to cloud-based file storage and collaboration platforms, Dropbox, Google Drive, and OneDrive are all at the forefront. Here's a comparison of these services based on critical factors to help you decide which is best.


Dropbox is the least advantaged regarding features, with just basic storage and sharing capabilities. On the other hand, Google Drive integrates seamlessly with Google's suite of office apps and offers a comprehensive set of file storage, collaboration, and sharing features. And the same goes for OneDrive, designed to work well with Microsoft Office, offering a range of file storage, collaboration, and sharing options.


There's nothing negative to say regarding performance. All three services offer fast and reliable file transfer and access speeds, although they may vary depending on your internet connection and file size.


Since they are primarily oriented to individuals, all three file storage platforms offer free plans and have a tiered structure of paid plans.

  • Dropbox has a 2GB free plan, and paid plans start at $11.99/month for individuals (2TB) and $18/user/month for teams (5TB).
  • Google Drive has a free 15 GB plan; paid plans start at $1.99/month for 100 GB.
  • OneDrive has a 1TB free plan, and paid plans start at $1.99/month to add 200GB.

Office app integration

Both Google Drive and OneDrive offer office app integrations. Google Drive integrates well with Google Docs, Sheets, and Slides, while OneDrive works seamlessly with Microsoft Office, including Word, Excel, and PowerPoint.

On the other hand, Dropbox has a weaker integration with office apps.

File synchronization and sharing

All three services allow for file synchronization across devices, enabling you to access your files from anywhere. At the same time, they offer easy and secure file-sharing options, allowing you to collaborate and share files with others.


As for UX, they are pretty straightforward since all these platforms are conceived for individuals. They are packed with a user-friendly interface, simple menus, and helpful features to make working and sharing a piece of cake.

Mobile access

Of course, all three file storage services come packed with mobile apps to increase efficiency.

Security and privacy

Dropbox, Google Drive, and OneDrive provide encryption and secure data transfer protocols to safeguard your files. Moreover, their privacy policies outline how they use and protect your data.

Customer support

At last, the three platforms offer some level of customer support, but they might differ in efficiency, channels, and waiting times.

Pros and cons of Dropbox, Google Drive, and OneDrive

  Advantages Disadvantages
  1. User-friendly interface.
  2. Strong file sync and sharing capabilities.
  3. Good mobile app experience.
  4. Affordable pricing plans.
  1. Limited office app integration compared to Google Drive and OneDrive.
  2. Can be slow when dealing with large files.
  3. Basic version control and collaboration features.
  4. No native support for version history or real-time collaboration.
Google Drive
  1. Strong integration with Google's suite of office apps.
  2. Good file sync and sharing capabilities.
  3. Affordable pricing plans.
  4. Good mobile app experience.
  1. User interface can be cluttered and overwhelming.
  2. Limited version control and collaboration features compared to OneDrive.
  3. Performance can suffer with slow internet connections.
  4. Privacy concerns due to data collection and use by Google.
  1. Strong integration with Microsoft's suite of office apps.
  2. Good file sync and sharing capabilities.
  3. Good version control and collaboration features.
  4. Affordable pricing plans.
  1. User interface can be complicated.
  2. Poor performance when dealing with large files.
  3. Limited third-party app integration.
  4. Little mobile app experience compared to Google Drive and Dropbox.

Final thoughts

Ultimately, it all comes down to what's essential to your business when choosing between OneDrive, Google Drive, or Dropbox. If your company already uses Microsoft tools, OneDrive is an excellent option for seamless integration with the Office suite. 

On the contrary, Google Drive has strong office app integration, but there may be privacy concerns with Google's data collection practices. 

And Dropbox has an easy-to-use interface, a great mobile app, solid file sharing, and syncing capabilities, but limited office app integration and primary version control. 

To make the right choice, take the time to consider the pros and cons of each service and see how they match up with your business goals and requirements.

Frequently Asked Questions

Why do people use Dropbox instead of Google Drive?

People may choose Dropbox over Google Drive for its user-friendly interface, robust file sync and sharing, good mobile app, different privacy concerns, and historical brand preference.

What is the difference between Dropbox and OneDrive?

Dropbox and OneDrive differ in user interface, Office integration, file sharing, pricing, mobile app experience, and cloud storage focus. OneDrive has more affordable pricing, better Office integration, and advanced collaboration features, while Dropbox has a user-friendly interface, robust file sharing, and an excellent mobile app experience.

Which is safer, Dropbox or OneDrive?

Both Dropbox and OneDrive offer robust security measures to protect users' data. They also use encryption to secure data in transit and at rest, have secure data centers, and have strict access controls.

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