Over the last few years, we’ve helped hundreds of organizations build and organize their IT inventories, and design automations that make daily tasks easier. That level of maturity is essential, but sometimes it’s still not enough.
The real shift happens when Asset Management evolves from reactive to proactive, and from information to decision-making. That’s where an intelligence-driven system makes the difference: it turns data into proactive decisions that deliver tangible results.
With this in mind, we developed a new feature for InvGate Asset Management: Smart Recommendations. Instead of only alerting IT teams about what’s happening in their environment, it also provides clear, relevant recommendations on what to do next.
Let’s take a look at how it works.
How Smart Recommendations works
Smart Recommendations analyzes asset data across multiple dimensions, including inventory status, contracts, compliance, cost, and risk. Based on these signals, it generates actionable recommendations and prioritizes them by urgency and impact. It also provides a one-click path to action.
Although this feature is still evolving (coming in Q1 2026), its long-term goal is to provide three main types of recommendations:
- Detected recommendations: They highlight specific improvement opportunities backed by your asset data, and guide you straight to the next step. Example: “7 servers have no owner or location assigned” (with a direct link to review them).
- Health alerts: They flag operational or security risks that require immediate attention, helping teams reduce exposure and avoid incidents. Example: “25 devices have antivirus disabled.”
- System alerts: They surface contractual, licensing, or compliance-related issues that could lead to waste or violations if left unresolved. Example: “30% of Adobe licenses are unassigned.”
The best part is that teams don’t have to build this intelligence layer themselves, the system does it for them.
Why Smart Recommendations matters
Smart Recommendations helps organizations take the next step in their Asset Management maturity journey, moving beyond visibility into what can be considered a true intelligence-driven system.
First, it reduces arbitrary decision-making by grounding actions in real data. Second, it cuts down the time teams spend on manual work such as analyzing information and creating reports. And finally, it helps prioritize what truly matters: enabling IT teams to make better decisions, faster, with measurable impact on cost control, security, and compliance, both internally and externally.
Smart Recommendations: A new approach to hardware refresh planning
One of the most valuable applications of Smart Recommendations is helping organizations define a smarter hardware refresh strategy. Refresh decisions are rarely simple, since they involve IT, Finance, Security, and Compliance. As a result, teams tend to renew what’s most visible or easiest to manage, rather than what’s truly most urgent.
Smart Recommendations changes that by identifying devices approaching end-of-life and combining critical context such as risk profile, patch and compliance status, depreciation, contracts, and potential business impact. It surfaces a prioritized refresh list that explains what needs to be replaced first, why it matters, and what the consequences of delaying could be.
This is intelligence you can act on: refresh order, cost justification, and risk exposure presented in clear terms. That gives Finance stronger budget justification, helps IT plan execution based on impact, and provides leadership with a refresh timeline grounded in real numbers.
What to expect from version 1.0
The first release of Smart Recommendations will focus on single-domain recommendations. This means the system will surface clear, independent insights across specific areas such as hardware age, battery health, license unassignment, or missing ownership data.
You’ll find these recommendations in the Intelligence Center, a dedicated module in the product’s left-hand menu (rather than embedded contextually across asset views).
If this piqued your interest, you can check out all InvGate Asset Management's capabilities in the 30-day free trial.
